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Meeting Minutes

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Recently Posted: February 2017


THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL MEETING MINUTES
FEBRUARY 13, 2017

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers:
Leola Boone; Dodie Dosh; Glenn Levy; Emilie Mitcham; Jon Richardson

STAFF MEMBERS
PRESENT: Andrew Gomez, Town Attorney; Beverly Seidel, Court Clerk; Mark Toth, Chief of
Police; Travis Reynolds, Planner; John Pughes, Public Works; Dorothy Romero,
Admin Assistant; Sarah Albright, Town Clerk/Treasurer recorded the meeting.
Minutes are not verbatim.

MEETING TIME: 7:00 PM

LOCATION: Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL MEETING CALLED TO ORDER
Mayor Kiddie called the meeting to order. Roll call.

CONSENT AGENDA
Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve and Councilmember Boone seconded. The motion passed with roll call vote of all members present.

UNSCHEDULED PUBLIC COMMENTS
Kiddie introduced the agenda item.

No one from the public was in the audience.

ELECTRONIC MESSAGE CENTER (EMCs) PRESENTATION
Kiddie requested the agenda item moved at this time.

Travis Reynolds, LSL Planning, gave a brief presentation on some project updates and specifically the electronic message centers. The staff memo outlined the proposed process. He noted they recommended the following items: permanent placement; detached signs; operational issues would be message transition method and duration; instantaneous transition; no animation; length it holds; brightness regulations; brightness of resolution (500-600 NIT); down at nighttime (lowest levels); incorporate EMC use as civic nature (Town Hall, churches); monument signs and free-standing signs; require sign permit. Existing EMC on a building would be legal non-conforming and if it changed then it needs to be conforming. With growth and change then there would be a need to have the regulations for uniformity to anticipate growth and conform to standards. Future considerations include a baseline of what is acceptable, safety precautions and uniformity and potential for growth and changes in commercial entities to conform.

The conversation continued with regard to how it fits the profile of the Town, lighting changes in residential and commercial zones, costs and what to do in the future, benefits and consideration for current commercial, and flexibility. Conservative guidelines are extremely acceptable and consideration of brightness, a shut off option in residential space with commercial times extended, what would be less intrusive to residents. The vision is more at 44th and Sheridan, the commercial zone. There was concern with possible violations of sign code and how to address it. It was expressed that residents should have input and discussion moving forward to keep it reasonable. It was noted to let the planner handle writing the sign code. They have the background and knowledge to proceed.

The planner and attorney agreed to review its effect with the rest of the municipal code and bring back as a draft ordinance. They will consider sign size and consult what the technical static panel would be, maybe 6×8 instead of 8×8 panel.

Reid and Reynolds agreed to draft the letters to the businesses letting them know the Town is considering the EMC and invite them to attend the meeting to discuss it.

Reynolds noted two other quick updates outlined in their memo. He also stated they could tackle the billboard issue.

SECOND READING OF ORDINANCE NO. 2017-01-09A, AN ORDINANCE AMENDING MOUNTAIN VIEW TOWN CODE SECTION 8-14-80 AUTHORIZING THIRD-PARTY COLLECTIONS OF MUNICIPAL COURT ASSESSMENTS
Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve and Councilmember Mitcham seconded. The motion passed with roll call vote of all members present.

SECOND READING OF ORDINANCE NO. 2017-01-09B, AN ORDINANCE APPROVING THE THIRD AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT CONCERNING THE IMPLEMENTATION OF AN EMERGENCY TELEPHONE SERVICE BETWEEN THE TOWN OF MOUNTAIN VIEW AND THE JEFFERSON COUNTY EMERGENCY COMMUNICATIONS AUTHORITY
Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve with the caveat that the town attorney will change the language in the third paragraph and Councilmember Boone seconded. The motion passed with roll call vote of all members present.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2017-02-13, A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE TOWN OF MOUNTAIN VIEW AND SWANHORST AND COMPANY, LLC, FOR PROFESSIONAL SERVICES
Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve and Councilmember Dosh seconded. The motion passed with roll call vote of all members present.

DISCUSSION REGARDING “SPECIAL EVENT LICENSE” REVIEW LICENSE FEES FOR CERTAIN TYPES OF ACTIVITIES OPERATING OUTSIDE OF THE TRADITIONAL COMMERCIAL BUSINESSES
Kiddie introduced the agenda item.

Dosh directed everyone to the letter from Kathleen Hancock in the packet. This is a one day or over a weekend type event.

Lilliston noted the examples provided asked for a date(s) of events to assist in tracking and is easier for the vendor. A resolution would be appropriate and posted on the website to notify residents this is available.

It is not a difficult process to complete. The fee would cover administrative costs to process.

Councilmember Lilliston motioned to generate a resolution with a $10.00 fee for the Special Event License and Councilmember Richardson seconded. The motion passed with roll call vote of all members present.

Lilliston asked who would be contacting Ms. Hancock of the decision and Town Clerk Albright stated she would notify her of the decision.

DISCUSSION AND POSSIBLE APPROVAL OF A CONTRACT WITH KUMAR & ASSOCIATES, INC. FOR STREET BORINGS IN MOUNTAIN VIEW
Kiddie introduced the agenda item.

Reid gave brief overview of the proposal that he distributed at the meeting.

Discussion included soil testing for composition and that findings may vary street-to-street, and street paving/patching in the past.

Richardson acknowledged John Pughes for the signage in the Town and they all thanked him.

Councilmember Dosh motioned to approve and Councilmember Lilliston seconded. The motion passed with roll call vote of all members present.

COMMITTEE REPORTS / STAFF UPDATES AND/OR REPORTS
Admin Committee – Leola Boone, Emilie Mitcham, Chuck Reid, Sarah Albright, Bev Seidel
Mitcham distributed the meeting notes. Mitcham stated it was determined they have town email addresses for councilmembers to use and will work with Sarah to communicate with everyone.
Economic Development – Glenn Levy, Emilie Mitcham, Chuck Reid
Meeting notes were not ready. Mitcham stated the Committee set meetings for the third Wednesday of each month, looking into New Business packets among other things.
Finance Committee – Dodie Dosh, Patricia Lilliston, Sarah Albright
2/8/2017 Meeting notes in packet. Topics for the workshop include data analytics, revenues, future budget workshops, ballot questions, goals and brainstorming. Reid requested emailing him with other topics.
Public Safety Committee – Glenn Levy, Jon Richardson, Chief Toth
1/31/17 Meeting Notes in Packet. There was a discussion regarding the draft mail procedures versus the final procedures implemented. The final document read differently than the draft. Council passed the procedures without thoroughly reviewing and the solution moving forward was determined that all mail will be date stamped by the Clerk and then distributed to each department with the exception of all contracts, agreements, grants, invoices (vendors), and all other financial documents addressed to Town Clerk/Treasurer.
Public Works Committee – Patricia Lilliston, Jon Richardson, John Pughes, Chief Toth
1/25/17 Meeting notes in packet.
Planning / Travis Reynolds, AICP, Sr. Planner
Mr. Reynolds presented his report earlier in the meeting.
Court Clerk / Bev Seidel
She distributed the report at the meeting and gave a brief update about a house bill referring to outstanding judgment warrants (OJW).
Police / Chief Mark Toth
He distributed his report at the meeting. He mentioned the detox situation and noted the funds requested will be population based and include dispatch calls from July 16, 2016, through June 17, 2018. An IGA will be forthcoming.
Public Works Report / John Pughes
His report was in the packet.
Town Attorney’s Report and Update / Andrew Gomez
Gomez noted that there will be a modification of premises coming to them with the new business and would like to revisit the marijuana code. There is nothing for modifications. He stated that an additional fee for modifications was encouraged.
Town Clerk/Treasurer / Sarah Albright
Her report was in the packet.

COUNCIL MEMBERS’ REPORTS/ITEMS
Kiddie introduced the agenda item.

Lilliston gave a brief update of “The Little Free Library” on the north side of town hall. She spoke to the concerns about maintenance and she will be a volunteer/steward after her term ends. There is a light outside and will consider location. She has a plan in mind, a metal roof, weather resistant sides, two shelves, about 24 inches tall and 24 inches wide with May installation as the goal. Council expressed their support to move forward.

MAYOR’S REPORT/ITEMS
Kiddie introduced the agenda item. No new updates.

(Councilmember Richardson left the meeting at this time.)

COUNCIL TO GO INTO EXECUTIVE SESSION PURSUANT TO C.R.S. 24-6-402(4) OR MEETING TO ADJOURN
Kiddie introduced the agenda item and requested an Executive Session to discuss contract negotiations.

Councilmember Lilliston motioned and Councilmember Dosh seconded. The motion passed with roll call vote of all members present.

MEETING TO ADJOURN
Councilmember Levy moved to adjourn and seconded by Councilmember Mitcham. The motion passed and the meeting adjourned at 10:31 PM.

ATTEST:

______________________________
Sarah A. Albright, CMC
Town Clerk/Treasurer

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor