MEETING MINUTES: MAY 2020

THE TOWN OF MOUNTAIN VIEW

TOWN COUNCIL ELECTRONIC MEETING MINUTES

MAY 18, 2020

6:30 PM

PRESENT:  Mayor Glenn Levy; Councilmembers Chelsea Steen, Mayor Pro Tem; Kathleen Bailey; Mladenka “Mia” Boehrer; Sean R. Davis; Adam Ellsworth; Melissa Jacobi.

STAFF MEMBERS PRESENT:  Steve Davis, Chief of Police; Gene Bird, Public Works; Dorothy Hernandez, Admin Assistant; and Sarah Albright, Town Clerk/Treasurer who recorded the meeting. Minutes are not verbatim.

MEETING TIME:    6:30 PM

LOCATION:             Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL CALLED THE REGULAR MEETING OF THE TOWN OF MOUNTAIN VIEW TO ORDER ELECTRONICALLY/ROLL CALL

Mayor Levy called the meeting to order and roll call taken with members that were present.

Levy gave a brief recap of the rules for the meeting for everyone to understand. There should be one person speaking at a time. Note the time delay. The Clerk has recommended to place the phone on mute until you speak. And reminded any audience members to announce name and address.

Clerk Albright asked those audience members to state their name and address for the record.

CONSENT AGENDA

Levy introduced the agenda item.

Meeting minutes were not in the packet and will be submitted at the next meeting.

Mayor Pro Tem Steen stated there were no changes to the Summary Information as of the meeting.

Councilmember Bailey motioned as amended and Councilmember Boehrer seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – Yes. The motion passed.

UNSCHEDULED PUBLIC COMMENTS

Levy introduced the agenda item.

Diane Eneboe, 4137 Benton, commented.

STAFF UPDATES AND / REPORTS

Levy introduced the agenda item.

Public Safety – Chief Davis gave a brief update. He noted there were a few burglaries and car thefts in the area. Police asked all to lock up and be aware of your surroundings. They had over 600 business contacts the past month. No officers are infected nor their family members. Warnings were left on cars that did not move for the street sweeping, they notified residents best they could. The two positions that were open have been filled.

Public Works – Bird stated the report was in the packet. The alley project is to start Wednesday, May 20, 2020, beginning at the Ames/Sheridan alley. Alleys will be blocked only where the repairs are made. After repairs are completed, they will be back to sweep the alleys and final cleanup of debris and that is weather permitting.

Town Attorney – Attorney Evin King noted this will be her last meeting and Pat Wilson will be replacing her. She will send out his email address to staff and council.

Town Clerk/Treasurer – No updates to report.

PUBLIC COMMENTS REGARDING CURRENT AGENDA ITEMS

Levy introduced the agenda item.

There were no comments.

ORDINANCE NO. 2020-04-20, AN ORDINANCE CREATING NEW ARTICLES 14 AND 15 IN CHAPTER 10 OF THE MOUNTAIN VIEW MUNICIPAL CODE RELATING TO PUBLIC NUISANCES

Levy introduced the agenda item.

King noted as discussed at the last meeting the ordinance is to create liability.

Discussion included: criminal liability; landlord responsibilities; neighbor complaints; concern for future council interpretations; have judge and prosecutor involved; motivate landlords to do right thing.

Councilmember Bailey motioned and Councilmember Davis seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – No. The motion passed.

EMERGENCY ORDINANCE NO. 2020-05-18, AN EMERGENCY ORDINANCE IMPOSING A MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS FOR NEW PLANNED DEVELOPMENT APPLICATIONS AS SET FORTH IN ARTICLE 6.5 OF CHAPTER 16 OF THE MOUNTAIN VIEW MUNICIPAL CODE

Levy introduced the agenda item.

Levy stated it has come to his attention that there are certain developers interested in working in the town. This allows time to debate how to address the issues and consideration as Pat Wilson noted to him.

King stated it is written for 90 days, and if need more time, you can do another emergency ordinance. You don’t need to feel rushed.

Councilmember Bailey motioned and Councilmember Steen seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – Yes. The motion passed.

RESOLUTION NO. 2020-05-18A, A RESOLUTION SETTING INSPECTION FEES FOR PERMITTING AND INSPECTIONS OF LATERAL SEWER LINE REPAIRS

Levy introduced the agenda item.

Bird stated inspection fees are needed as Safebuilt does not perform these types of inspections. The fee is minimal and comparable to what they would be as per the building department’s schedule. It is modeled with the Northglenn Safebuilt model and compared to surrounding districts.

Councilmember Steen motioned and Councilmember Bailey seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – Yes. The motion passed.

RESOLUTION NO. 2020-05-18B, A RESOLUTION ADOPTING THE TOWN OF MOUNTAIN VIEW EMPLOYEE HANDBOOK

Levy introduced the agenda item. He recognized all those that contributed to the handbook.

Bailey noted there were inconsistencies in terms of punctuation and numbers and copy editing. She will assist in finalizing the document and send to the mayor for final review.

Councilmember Steen motioned as amended and Councilmember Boehrer seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – Yes. The motion passed.

RESOLUTION NO. 2020-05-18C, A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT (IGA) WITH JEFFERSON COUNTY REGARDING COVID-19 FUNDING

Levy introduced the agenda item. He noted in the CARES Act, only governmental entities of 5,000 or more are allowed to apply for funds. There are limitations with the monies. Jefferson County determined the portion we are eligible to apply for and receive is $42,000 if we meet the strict guidelines. It was divided per capita.

King stated Jeffco does not have to give them any money. They have the power. It is what most municipalities are signing. Necessary expenditures due to COVID, not in your budget, and expended between March 1st and December of this year would be eligible. Providing PPE to residents, small business grants, businesses impacted by COVID, and paid time off for those affected by COVID. She will have a memo to everyone.

Councilmember Bailey motioned and Councilmember Steen seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – Yes. The motion passed.

BREAK IN SESSION

7:37 PM

BACK IN SESSION

7:47 PM

CONTINUTED DISCUSSION REGARDING PUD PLUS ASSORTED RESIDENTIAL ZONING QUESTIONS

Levy introduced the agenda item. This is a follow up to what was addressed in February.

Travis Reynolds and Matt Nilsen, Safebuilt Studio, consultants to the town. They were there to discuss proposed changes to the PUD in the code. They provided a presentation regarding PUD ideas from the previous discussion. The direction council directed them to look at Option No. 3 to combine the sketch and PUD plan into one hearing, providing the same information and one less step. He explained what a PUD was for the benefit of those in the audience. They looked at maintaining existing language regarding open space dedication, to provide a method for cash-in lieu, and provide a process for defining the value of a community amenity and establish a formula for determining the cash-in lieu value. He reviewed the options for cash-in lieu, and had a direct and simplified equation. One would be an appraisal value, a density option, or a fixed-fee option. The fixed fee may require a study or rationale. A more complex equation is the common formula used. They had a few questions for the council to consider, should they stick with established dedication percentages, use the same formula for required dedication for both the cash-in-lieu value and the community amenity option, or as the density proposal goes up, and should the required dedication go up. Option 2 checked most of the boxes.

The council took a random poll and came up with Option 2 moving forward.

Nilsen stated most of the information was in the slides but talking about shipping containers, also known as boxes, and as far as use considerations, the town had received a permanent use proposal, as a shed, and it has been on hold. They can be temporary up to one year and can be renewed. Most regulate accessory structure siding, no metal siding.

Discussion continued: No permanent primary structure; matching architectural structure/style; what fits; agreed shipping containers not be used for primary residence; options with siding, paint color, matching main home; residential shed limits on size of storage unit; temporary units; permit storage units; building code regulations; painted versus rusting; permanent shed secured on foundation, pad or permanent, not over 120 sq. ft.; ADU and primary residents; absentee landlord regulations language; stringent standards; separate proposals; remove three-year limitation language.

DISCUSSION REGARDING ARTIFICIAL TURF

Levy introduced the agenda item.

King stated it was her understanding that someone had artificial turf in their front yard, and she reviewed the code for changes. The new standards didn’t allow for new development but didn’t restrict current residents from doing adding it.

Reynolds asked what they were looking to amend. Did they want to restrict existing properties from using in the front yard and side yard by the curb, if on corner lots.

Discussion included: amending current standards; disallow turf in front/side yards; quality of turf; nuisance smells; zoning administrator approval; standardized specification; how to spec it; quality standards; visible or non-visible areas; specifications for chain link vs. wood; moratorium resolution for front/side yards.

COMMITTEE UPDATES

Levy introduced the agenda item.

CDOC – Notes in the packet.

Finance Committee – Davis noted the April financials didn’t show any change due to COVID. If we see any affect, it will not be until the next month. COLOTRUST is earning interest.Admin Committee – Notes in the packet.

Economic Development – Notes in the packet.

Public Works – Ellsworth noted they were busy killing weeds, moving street sweeping signs, and posted signs.

Public Safety – The meeting had to be rescheduled. They meet every other month.

Sustainability Committee – Notes in the packet. Levy commented there was no need to store work documents. Notes should be turned into the Clerk when your term ends.

COUNCIL MEMBERS’ REPORTS/ITEMS

Levy introduced the agenda item.

Boehrer wanted to discuss doing something for the residents at some point.

MAYOR’S REPORT/ITEMS

Levy introduced the agenda item.

Items addressed included: CDOC will post alley work information; picnic is questionable; movie night options with social distancing; need to get creative for social events; food truck event with outside dining allowed; outside dining with serving alcohol warrants more thought; reduce harm and not eliminate may come up in future.

MEETING TO ADJOURN

Councilmember Bailey moved to adjourn and Councilmember Ellsworth seconded. Roll Call Vote: Bailey – Yes, Boehrer – Yes, Davis – Yes, Ellsworth – Yes, Jacobi – Yes, Steen – Yes. The motion passed. The regular meeting adjourned at 9:28 PM.

ATTEST                                                                     TOWN OF MOUNTAIN VIEW COUNCIL

Sarah A. Albright, CMC                                             Glenn Levy

Town Clerk/Treasurer                                                 Mayor