Minutes: April 2016

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL MEETING MINUTES
APRIL 11, 2016

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers: Leola Boone;

Dodie Dosh; Glenn Levy; Jon Richardson; Susan Rausch

STAFF MEMBERS

PRESENT: Ryan Malarky, Town Attorney; Chuck Reid; Economic Consultant/Admin; John

Pughes, Public Works; Beverly Seidel, Court Clerk; Sarah Albright, Town

Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME: 7:00 PM

LOCATION: Town Hall

REGULAR MEETING OF THE TOWN OF MOUNTAIN VIEW CALLED TO ORDER AT THE TOWN HALL, 4176 BENTON STREET/ROLL CALL

Mayor Kiddie called the meeting to order. Roll call. No conflicts were declared at this time.

LOCAL LICENSING AUTHORITY CONVENED AT 7:01 PM

Kiddie introduced the agenda item. The Mountain View Liquor Inc., Transfer of Ownership Application was tabled last meeting. The Police Department wanted to follow up with the new owner.

Chief Toth stated after further investigation, there were no issues to be concerned with.

Councilmember Lilliston motioned to approve the application for Transfer of Ownership by Mountain View Liquor, Inc., and seconded by Councilmember Boone and was passed by roll call vote of council members present.

REGULAR MEETING OF THE TOWN RECONVENED AT 7:04 PM

CONSENT AGENDA

Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve the Consent Agenda and was seconded by Councilmember Levy and was passed by roll call vote of council members present.

UNSCHEDULED PUBLIC COMMENTS-COMMENTS

Kiddie introduced the agenda item.

Kate Powers, Lady Justice Brewery, gave a brief update. They hope to be set by July/August.

RESOLUTION NO. 2016-04-11, A RESOLUTION REVISING THE TOWN OF MOUNTAIN VIEW EMPLOYEE HANDBOOK TO ADDRESS MEDICAL INSURANCE BENEFITS

Kiddie stated the agenda item was moved to Executive Session.

PERMITTED PARKING ON THE 4100 BLOCK OF AMES

Kiddie introduced the agenda item.

Discussion included: owner and citizen conversations were followed up; employee issues; back of the building spaces for parking; permitted parking criteria, regulations and signage; weekends for residents 12-9 as an example; guest parking permits/number issued; patrolling concerns; parking concerns moving to other streets; renting parking spaces from other property owners; customer and employee parking; flow of traffic and parking; rules, regulations and perimeters; fair treatment; opportunity for dialogue; memo to review at May meeting; possible workshop after May meeting; consider residents input and businesses.

COMMITTEE REPORTS/STAFF UPDATES AND/OR REPORTS

Kiddie introduced the agenda item.

Admin Committee – Leola Boone, Susan Rausch, Chuck Reid, Sarah Albright, Bev Seidel

Rausch distributed the committee’s last meeting update and gave an overview of the topics discussed. Items included: combining a part time position for the court and possibly the code enforcement position, making it full time position; raises for the office staff as approved in the budget; process to follow to move forward with raises; by resolution.

Reid explained the budget approved in October did include monies for raises. It didn’t mean it would be effective. The goal of having consistent forms for personnel actions, adding/eliminating responsibilities and performance standards is a raise merited, and recognizing the two types of increases, given by merit, cost of living adjustment (COLA) and the modifications of the job descriptions and tasks. The process has been slow. He thought the Admin Committee was recommending to Council there be adjustments, and that they be retroactive to January 1, 2016, by resolution.

The Admin Committee recommended to Council to authorize a $1.00 an hour raise for the Town Clerk/Treasurer and Court Clerk, with the Court Interpreter receive a raise to $225 per month, retroactive to January 1, 2016. This recommendation would also include the Chief of Police.

Lilliston asked the time line of completion for the job descriptions and evaluations. June was stated.

Rausch wanted to discuss meeting more than once a month with so many important items to discuss. She would like a meeting where they can discuss the committees’ updates prior to a meeting.

Discussion included: time to share ideas; continual learning; efficiency; workshops wouldn’t require agendas, packet preparation, and so forth; sharing information from additional times; special meetings; study sessions; committee meetings and streamlining; compromising with workshops and Mayor will be available to participants; scheduling conflicts; meeting models; sharing of ideas and discussions prior to regular meeting; looking for solutions; obligations; commitment; decision making processes have improved due to the committees.

Economic Development – Glenn Levy, Susan Rausch, Chuck Reid

Levy reviewed the items from the update which was handed out at the meeting.

Reid stated LSL Planning will be meeting with Mountain View before the next council meeting. Mixed use and other administrative needs will be introduced in to the zoning code, items from last year, from a process standpoint. He mentioned the billboard at 44th and Benton was not allowed in the zoning code and he didn’t know how long it had been there. He wanted an opportunity to research this topic.

John Pughes, Public Works, stated he did speak with the town clerk at Lakeside. They have an improvement plan for the area around Harlan and was he hoping to meet with them and maybe address the entire area on 44th.

Finance Committee – Dodie Dosh, Patricia Lilliston, Sarah Albright

Lilliston stated the value of having the minutes in advance is the discussion but we met Friday, thus the handout at the meeting.

Dosh stated the request for the two police cars was not in the budget. Discussion included: insurance replacement for vehicle totaled in the automobile accident; monies for an additional vehicle; possible grant request; VIN monies available to purchase one vehicle; contingency fund availability; not an agenda item; inquiries about the number of police vehicles; budgets can be amended; DOJ funds; CIRSA estimate; need to order soon; add to May agenda item.

Public Safety Committee – Glenn Levy, Jon Richardson, Chief Toth

There was no March meeting and the items were covered in the previous update.

Public Works Committee – Patricia Lilliston, Jon Richardson, John Pughes, Chief Toth

There was no March meeting.

John Pughes updated the council with his current dealings and soliciting bids for concrete pads at the bus stops to place park benches there.

Reid suggested John bring his recommendations back to council for approval, after reviewing at least three proposals/bids, they fit within the budget.

Councilmember Lilliston motioned to authorize John Pughes, Public Works, to move forward regarding the bids for cement pads for five (5) benches. The motion was seconded by Councilmember Boone and passed by roll call vote of council members present.

Planning Update – Chuck Reid

Reid stated that Mr. Moore left LSL Planning and he was currently working through that transition. One project outstanding is the Mitcham property, currently in review. There was an issue with 4180 Ames Street. A document which should have been submitted in the approval process, and was not, caused a stop work order to take place for one day. Everything has since been completed.

Court Clerk / Bev Seidel

Report was in the packet. Seidel reviewed the quarterly report with council. She noted Judge Pautler will attend the May 9, 2016, Council meeting. She asked if they wished for anything additional on the report and nothing was suggested at the time.

Police / Chief Mark Toth

Toth discussed the cars and his need to order them as they are at least two months out. He stated a business was broken into during the middle of the night. The alarm didn’t go off; it was not activated on the side of the building that was vandalized. Two other businesses were also hit the same night.

Town Attorney’s Report and Update / Ryan Malarky

Attorney Malarky had nothing further to report other than what he was currently working on with Reid. He will move forward with the parking permit information.

There was a discussion regarding right-of-way permits and Xcel Energy failing to submit permit applications in the past, future meeting with Xcel, direction and enforcement of the ordinances regarding the permitting process, franchise agreement review for clarification.

Town Clerk/Treasurer / Sarah Albright

Report was in the packet. No new updates.

COUNCIL MEMBERS’ REPORTS/ITEMS

Kiddie introduced the agenda item.

Lilliston stated the Wheat Ridge Business Association Meeting reservations are done the Thursday before the Tuesday meeting. She was glad of the interest to participate. It’s a wonderful networking opportunity. In the Finance Committee notes were suggestions. The mayor, council, staff should attend whenever it is beneficial it’s allocated in the budget for training for the departments. If two staff members wish to attend then, there were clarification of coverage and options suggested in the notes, to meet everyone’s needs. May speakers would be beneficial for staff if interested in attending. There was an inquiry from a resident regarding a Face Book page for the town and responded to her. She mentioned the Police Department had a face book page.

Reid noted it can be difficult to monitor the page in a small town. There is no control over comments. There are other internet vehicles that are useful.

Levy noted the Next Door Group that he set up for Mountain View exists, already has members and maybe easier to monitor.

Lilliston expressed thanks to Jon, Susan, and Catherine for providing door-to-door flyers for the Meet and Greet and the Town Clean-Up. It was suggested to do another flyer for the clean-up. She would give the same three the duties to deliver again.

Malarky wanted to clarify the chief’s request to order two police vehicles.

Councilmember Lilliston motioned to authorize the chief to order two cards not to exceed $40,000 each and seconded by Councilmember Boone and was passed by roll call vote of council members present.

BREAK IN SESSION

9:04 PM

BACK IN SESSION

9:10 PM

MAYOR’S REPORT/ITEMS

Kiddie updated council regarding the “Meet & Greet” held Saturday, April 2, 2016. There were five individuals and staff in attendance. It was a quality turn out with Officers Fulton and B. Toth who interacted with residents, which was appreciated. LSL Planning was not in attendance as anticipated.

Discussion included: encouraged council to get more residents to attend; clarification in flyers; and posting information to the Next Door site; other times to have the Meet & Greet.

EXECUTIVE SESSION PURSUANT TO C.R.S. 24-6-402(4)(b), FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE ON SPECIFIC LEGAL QUESTIONS REGARDING SEX OFFENDER RESIDENCY RESTRICTIONS AND EMPLOYEE MEDICAL HEALTH INSURANCE BENEFITS

9:20 PM

Malarky briefed the council with regard to Executive Session and the issues discussed in those conversations. They are confidential.

Councilmember Levy motioned to move to Executive Session and seconded by Councilmember Boone. It was passed by unanimous roll call vote of council members present.

MEETING ADJOURNED

Councilmember Levy motioned to adjourn and seconded by Councilmember Rausch. It was passed by unanimous roll call vote of council members present. Meeting adjourned at 9:30 PM.

TOWN OF MOUNTAI VIEW COUNCIL

ATTEST:

______________________________
Sarah A. Albright, CMC
Town Clerk/Treasurer

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor