Minutes: April 2018

THE TOWN OF MOUNTAIN VIEW

TOWN COUNCIL MEETING MINUTES

APRIL 9, 2018

PRESENT: Mayor Glenn Levy; Mayor Pro-Tem Emilie Mitcham; Councilmembers: Kathleen Bailey; Mladenka “Mia” Boehrer; Leola Boone; Adam Ellsworth; Jon Richardson.

STAFF MEMBERS PRESENT: Andrew Gomez, Town Attorney (outgoing); Pat Wilson, Town Attorney (incoming); John Pughes, Public Works Director; Mark Toth, Chief of Police; Sarah Albright, Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME:    6:32 PM

LOCATION:             Town Hall

 THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL CALLED THE REGULAR MEETING OF THE TOWN OF MOUNTAINVIEW TO ORDER

Mayor Levy called the meeting to order and roll call taken with all members present.

Councilmember Bailey made the motion to move to the Licensing Authority Board and Councilmember Boehrer seconded. All aye.  The motion passed.

LICENSING AUTHORITY BOARD

Levy introduced the agenda item.

Attorney Gomez stated it was a standard application for liquor licensing renewal and there were no issues.

Councilmember Richardson made the motion to approve and Councilmember Boone seconded. All aye.  The motion passed.

Councilmember Boehrer moved to move into regular meeting and Councilmember Bailey seconded. All aye.  The motion passed.

CONSENT AGENDA

Levy introduced the agenda item.

Councilmember Mitcham made the motion to pull the Special Session Meeting Minutes and Councilmember Bailey seconded. All aye.  The motion passed.

Councilmember Mitcham moved to approve as amended and Councilmember Ellsworth seconded. All aye. The motion passed.

 UNSCHEDULED PUBLIC COMMENTS

Levy introduced the agenda items.

Patricia Lilliston, 4336 Eaton, stated as a former councilmember she appreciated working with Attorney Andrew Gomez and wished him great success.

Adam Hillig, 4129 Eaton Street, stated he wanted to address the speeding issue with an extremely large amount of speeding traffic down the alley. Speeding through the alley way happens daily and it is quite frightening. He was there to address the possibility of adding speed bumps in the alley or signage.

Sean Davis, 4119 Eaton, stated he wanted to second Mr. Hillig’s comments. The increase in the amounts of vehicles down the street and in the alley is a safety issue.

Diane Eneboe, 4102 Benton Street, wanted to ask about the sidewalks in the town. She had photographs of a specific sidewalk she was concerned with.

Levy stated the sidewalks were homeowner’s responsibility and he noted the photos would be directed to the Public Works Committee and Public Works staff.

PROCLAMATION FOR MUNICIPAL CLERKS’ WEEK MAY 6-12, 2018

Levy introduced the agenda item and read the Proclamation into the record.

STAFF UPDATES AND/OR REPORTS

Levy introduced the agenda item.

Municipal Court – The report was in the packet.

Police – Toth gave a brief update from his report in the packet. He noted there had been some server issues and did research for what was needed. The recommendation was to move to Microsoft Office 365, which is cloud based. There are 14 licenses now and the town will need to add an exchange server.  We have outgrown it, and the need to be compliant.

Public Works – Pughes said that his report was combined with the Public Works Committee.

Town Attorney – Attorney Gomez stated that this was his last meeting and introduced his replacement, Pat Wilson. Mr. Wilson introduced himself.  He stated he is a partner in the firm and handles litigation.  He will be at the meetings and will rotate in another associate within the firm in time.

Town Clerk/Treasurer – The report was in the packet.

PUBLIC COMMENTS

Levy introduced the agenda item and explained it.

There was no public comment.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-04-09A, A RESOLUTION AUTHORIZING THE AMENDED FEE SCHEDULE FOR SAFEBUILT COLORADO, LLC

Levy introduced the agenda item.

Travis Reynolds, Planning Manager, SAFEbuilt Studio. They provide services to the Town since 2015 and stated the reason for the fee schedule update was for day-to-day operations, land use regulations and development review projects.

 Councilmember Mitcham made the motion to approve. All aye.  The motion passed.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-04-09B, A RESOLUTION APPROVING THE TOWN OF MOUNTAIN VIEW’S REQUEST FOR PROPOSAL REGARDING ECONOMIC DEVELOPMENT SERVICES

Levy introduced the agenda item. He stated that he worked a brief statement to the RFP.  It is important to bring an expert into the town, on a very part-time basis.  This resolution gives him and the economic development committee permission to move forward and draft the RFP.

Councilmember Ellsworth made the motion and Councilmember Bailey seconded. All aye.  The motion passed.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-04-09C, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN REPUBLIC GARAGES AND THE TOWN OF MOUNTAIN VIEW FOR THE CONSTRUCTION OF A CARPORT

Levy introduced the agenda item.

Councilmember Richardson made the motion and Councilmember Boehrer seconded. All aye.  The motion passed.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-04-09D, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN DALE’S ENVIRONMENTAL SERVICES, LLC, AND THE TOWN OF MOUNTAIN VIEW FOR THE PROVISION OF JETTING, CLEANING AND SCOPING THE TOWN’S SEWER LINES

Levy introduced the agenda item.

Pughes noted they received three bids with Dale’s being the lowest bid and received high recommendations from the engineers. They could start as early as May.  Insurance requires liens videoed every three years and are due again.  As we are looking at the state’s revolving fund loan and grants to line the system, that process requires current, accurate information on the lines themselves.  It should take about a week to video, working from manhole to manhole in the alleys.

Councilmember Bailey made the motion and Councilmember Mitcham seconded. All aye.  The motion passed.

BREAK IN SESSION

7:16 PM

BACK IN SESSION

7:26 PM

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-04-09E, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN EVOGOV AND THE TOWN OF MOUNTAIN VIEW FOR THE PROVISION OF UPDATING AND MAINTAINING THE TOWN WEBSITE

Levy introduced the agenda item. He gave a brief update about the possible website providers considered.  The current website is outdated along with the design.  He stated they will provide a much cleaner website for the best price.

Councilmember Ellsworth made the motion and Councilmember Mitcham seconded. All aye.  The motion passed.

COMMITTEE UPDATES/REPORTS

Community Development and Outreach Committee – The report was in the packet. Bailey noted they had spent time reviewing the website and noted those edits to be completed. Mitcham noted they were in the beginning stages of a resident survey and asked council to email questions to them.

Admin Committee – There was no report in the packet. Boehrer stated they would like to look at some ideas for summer events.

Economic Development Committee – The report was in the packet. Ellsworth stated the formulation of the RFP was addressed and the document was drafted.

Finance Committee – The report was in the packet. Mitcham spoke to the budget process and how the town had done it in the past and would like to implement a process as recommended by the town accountant.  The first meeting would address policy and priority and long-term list. Then the list would be given to the clerk to address with staff. Committees would do the re-work while working with the accountant and the clerk.

Public Safety Committee – The report was in the packet. Richardson added that they will look at the speeding issue expressed earlier in the meeting. Pughes noted there were 16 signs up and need six additional signs, and speed bumps are in a couple alleys. He will research the costs.

Public Works Committee – The report was in the packet. Ellsworth stated they spoke to the bids for videoing. Continue to work with RG and Assoc. engineers to develop the environmental and project need’s assessment to meet the revolving fund requirements regarding the sewer, and we are in the preliminary process to collect bids for waste provider.  We have bids for street sweeping services. Pughes noted a good part of the forms have been completed for the assessment and will move forward with the next phase. There are financial questions such as a 20-year cost analysis of the sewer fund. The Town has approximately four months to have everything completed by August 15, 2018.  Will need to advertise in a local paper in June for July public meeting.

Admin Committee – There was no report in the packet. Boehrer stated they would like to look at some ideas for summer events. It was mutually decided to have the Admin Committee take the lead of the town picnic planning and maintain communications with the CDOC. There are Sunday Fundays to consider as well.

SET BUDGET WORSHOP DATE/TIME

Levy introduced the agenda item.

Budget Workshop set for May 7, 2018, from 6:30 PM – 8:30 PM. Staff does not need to attend this workshop.

MAYOR’S REPORT/ITEMS

Levy introduced the agenda item. He attended the Berkley Regis United Neighbors zoning discussion. Residents were very concerned about the type of box style development in the area, shading, adjoining lawns, etc. There were over 75 community members in attendance and were engaged. They developed some zoning overlay maps and he offered to share the overlay they presented.

COUNCILMEMBERS’ REPORTS/ITEMS

Levy introduced the agenda item.

Boehrer mentioned they were looking at street closures for events in the town like an ice cream social, or a movie night, or block parties, and other ideas. She will research permissions needed regarding movie copyrights.

Mitcham wanted to share an opportunity that she used JEFFCOMM and it worked well.

MEETING TO ADJOURN

Councilmember Bailey motioned, and Councilmember Ellsworth seconded. All Aye. The regular meeting adjourned 8:25 PM.

 

ATTEST:                                                                  TOWN OF MOUNTAIN VIEW COUNCIL

Sarah A. Albright, CMC                                             Glenn Levy

Town Clerk/Treasurer                                                 Mayor