Minutes: August 2015

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL
MEETING MINUTES
AUGUST 10, 2015
7:00 PM

Minutes of a Regular Meeting held August 10, 2015

The Mountain View Town Council in Berkeley of Jefferson County, State of Colorado met for a Regular Council Meeting on August 10, at 7:00 p.m. in the Mountain View Town Hall located at 4176 Benton Street.

At 7:00 p.m. Mayor Kiddie called the meeting to order, answering to roll call were the following.

Council members:

Leola Boone

Dodie Dosh

Lou Fehlberg

Kathleen Hancock

Patricia Lilliston

Others Present:

Catherine Cowell, Resident

Jessica Wolfe, Business Owner, Sniff Shack

Staff members present:

Linda Jackson, Town Clerk

Ryan Malarky, Town Attorney

Mark Toth, Police Chief

(1) Consent Agenda: Council Member Lilliston moved and Council Member Fehlberg seconded a motion to approve the consent agenda. The motion passed unanimously.

(2) Unscheduled Public Comment: None

(3) First Reading Ordinance 2015-08-15, an Emergency Ordinance Amending Section 2-1-10 of the Mountain view Municipal Code Governing the Due Date for Write-in Candidate Affidavits: Mr. Malarky introduced this Ordinance, which needs to be changed due to Mountain View’s participation in the 2015 Coordinated Election with Jefferson County as Mountain View’s write-in candidate requirements do not align with the schedule for the Coordinated Election.

Following discussion, Council Member Dosh moved and Council Member Boone seconded a motion approving Ordinance 2015-08-15. The motion passed unanimously.

(4) RESOLUTION 2015-8-10A, a Resolution Approving the Intergovernmental Agreement for a Coordinated Election Between the Clerk and Recorder for the County of Jefferson, Colorado and the Town of Mountain View. Mr. Malarky explained that due to a change in State Law, Mountain View is best served by participating with Jefferson County in the November 3, 2015 election.

Following discussion, Council Member Lilliston moved and Council Member Fehlberg seconded a motion approving Resolution 2015-8-10A. The motion passed unanimously.

(5) RESOLUTION 2015-8-10B, a Resolution Submitting a Ballot Issue to the Registered Electors for the Town of Mountain View for the November 3, 2015 Election. Mr. Malarky explained the ballot question which would allow the Town to retain marijuana sales tax revenues received which are in excess of the amount initially approved by voters. If the question does not pass, the Town will need to refund approximately $30,000.

Following discussion, Council Member Dosh moved and Council Member Lilliston seconded a motion approving Resolution 2015-8-10B. The motion passed unanimously.

(6) RESOLUTION 2015-8-10C, A Resolution Approving the Intergovernmental Agreement for the TABOR Ballot Issue Notice Between the Clerk and Recorder for the County of Jefferson, Colorado and the Town of Mountain View. Mr. Malarky explained that this Resolution approves the detailed process and obligations needed for producing and mailing notices required by the Taxpayer Bill of Rights (TABOR).

Following discussion, Council Member Lilliston moved and Council Member Dosh seconded a motion approving Resolution 2015-8-10C. The motion passed unanimously.

(7) Discussion and Action Regarding the Sniff Shack’s request for waiving fees: Mr. Reid introduced this topic to waive and/or reimburse certain fees and costs paid by The Sniff Shack, for their remodel of 5300 W 44th Avenue. This request is made as it is in alignment of the Town’s economic development goals and as approval would:

  • Follow a private sector risk and investment in Mountain View;
  • Allow funds for the owner to make additional property improvements; and
  • Help the Town’s goals of encouraging new businesses and improving the streetscape on 44th Avenue.

Fees paid to the Town include:

Fee / Cost Item Purpose Amount
Building Permit Fee Paid to Safebuilt $3,111.30
Use Tax Tax on construction materials $7,161.00
Other Fees Paid to Town Application & Review Fees $1,000
Total $11,272.30

Ms. Wolfe provided additional information about the request and noted that the building’s rehabilitation is going well and waiting for Xcel Energy to upgrade the building’s electrical connection and capacity.

Following discussion which focused on the Board’s concern about this action setting precedent and assurances that the waiver and/or reimbursement benefits the building owner, Council Member Lilliston moved and Council Member Boone seconded a motion approving a waiver and/or reimbursement of fees in an amount not to exceed $14,000 and directing Mr. Malarky and Mr. Reid to draft and execute the agreements needed to implement this action. The motion passed unanimously.

(8) Discussion and Approval of an Agreement with Professional Management Services, LLC for Accounting Services: Mr. Reid reported that Council Members Dosh and Boone, along with Mayor Kiddie, Ms. Jackson and Sarah Albright met with and interviewed Lorraine Trotter, Professional Management Services. Ms. Trotter is being requested to provide audit preparation services for the Town’s 2014 Audit, as well as other accounting and professional services. The interview team is recommending that the Council approve the agreement that has been drafted by Mr. Malarky and Ms. Trotter.

Following discussion, Council Member Dosh moved and Council Member Boone seconded a motion approving the agreement with Professional Management Services. The motion passed unanimously.

Council Member Dosh requested an update on negotiations related to the outstanding deliverables needed from, and payment requested by CRS. Mr. Reid reported that the latest offer is for the Town to receive draft financial statements through 4/30/2015, QuickBooks’ licensure information, and the return of files held by CRS, with payment of $7,299.05.

Following discussion, Council Member Dosh moved and Council Member Boone seconded a motion authoring payment to CRS, subject to receipt of the items described above. The motion passed unanimously. Mr. Reid will follow-up on this matter based on the motion.

(9) Vacant Council Seat Discussion and Appointment: Ms. Jackson reported that she has spoken with Jon Richardson, a Mountain View Resident, about the vacancy. The Council discussed the vacancy, application and appointment process, noting that they would like to see a letter of interest or brief biographical information about applicants.

Following discussion, Council Member Lilliston moved and Council Member Dosh seconded a motion appointing Jon Richardson to fill the vacancy, subject to verification of eligibility by Ms. Jackson. The motion passed, with Council Member Boone abstaining from the vote due to her interest in knowing more about the applicant before appointment.

(10) Committee and/or Staff Updates & Reports

  • Economic Development: nothing beyond items handled earlier in the meeting.
  • Finance Committee: Council Member Dosh reported that beyond items covered earlier in the meeting, she would like another Council Member to join the Finance Committee as she is a “Committee of One” since Lisa Maurath’s resignation. Council Member Fehlberg volunteered, and the crowd went crazy! Last, Council Member Dosh noted that the 2016 Budget is being prepared and will be on the September meeting agenda.
  • Planning: see the report in the packet.
  • Public Safety: Mr. Toth provided statistics and narrative about recent police activities.
  • Attorney: nothing beyond items handled earlier in the meeting.

 

(11) Council Member Reports: none

(12) Mayor’s Report: none

(13) Adjournment: With no further business to conduct Mayor Kiddie adjourned the meeting at 9:10 p.m.

Respectfully submitted

 

ATTEST:

______________________________
Chuck Reid
Contractor

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor