Minutes: August 2016

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL MEETING MINUTES
AUGUST 8, 2016

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers: Leola

Boone; Dodie Dosh; Glenn Levy; Emilie Mitcham; Jon Richardson

STAFF MEMBERS

PRESENT:  Ryan Malarky, Town Attorney; Chuck Reid, Economic Consultant/Admin; Beverly Seidel, Court Clerk; Sarah Albright, Town Clerk/Treasurer recorded the meeting. 

Minutes are not verbatim.

MEETING TIME: 7:01 PM

LOCATION: Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL MEETING CALLED TO ORDER

Mayor Kiddie called the meeting to order.  Roll call. No conflicts were declared at this time.

RESOLUTION NO. 2016-08-08A, A RESOLUTION APPOINTING A NEW COUNCIL MEMBER TO SERVE IN THE COUNCIL OFFICE VACATED BY SUSAN RAUSCH

Kiddie introduced the agenda item.

Councilmember Lilliston motioned and it was seconded by Councilmember Boone.  It was passed by unanimous roll call vote.

Emilie Mitcham took the Oath of Office as the newly appointed Councilmember at Mountain View.

Congratulations were shared and she was thanked for volunteering her time.

CONSENT AGENDA

Kiddie introduced the agenda item.

Councilmember Lilliston moved to pull Item c. July 11, 2016, and July 19, 2016 meeting minutes from the Consent Agenda and Councilmember Richardson seconded. The motion was passed with roll call vote of all members present.

Councilmember Lilliston moved to allow Item a. and Item b. to be approved and Councilmember Dosh seconded.  The motion was passed with roll call vote of all members present.

Consultant Reid stated that there was a different format in the minutes, to include Executive Session meeting minutes which was a format for transparency, it is not required, and that it was pulled to explain to Council.

Attorney Malarky stated that it was not a requirement.  It would need to be reviewed by the attorney’s office causing some additional costs, but as long as there was consistency, it was fine. 

Councilmember Lilliston moved to approve Item c., with corrections, and Councilmember Richardson seconded. The motion was passed with roll call vote of all members present.

UNSCHEDULED PUBLIC COMMENTS

Kiddie introduced the agenda item.

Kate Power, Lady Justice Brewing Company, commented that the State and the Town licenses have been approved and they passed their inspection.  They did their first brew already and thanked Council for their support.

POTENTIAL TABOR BALLOT ISSUE

Kiddie introduced the agenda item.

Reid stated this was an issue that came up a couple of weeks ago with the audit.  The question was if the funds from the sales tax be available for other expenditures.  The accountant and the clerk will track and determine the breakdown of revenue streams are from what sources, the medical and retail tax and other retail sales taxes. The question would go back to the voters.  He stated that there will be funds available for 44th and he recommended waiting another year for a ballot question. 

Discussion continued on: tax use for other items without a vote; earmarked tax for particular purposes; restrictions on funds; many fiscal and legal questions; deadlines to meet; tax amounts from 2015 audit; restricted revenues; legal research; bring ballot to November 20, 2017.

The general consensus as to not proceed with the ballot question at this time.

RESOLUTION NO. 2016-08-08B, A RESOLUTION INCREASING THE COMPENSATION FOR THE COMBINED POSITION OF TOWN CLERK AND TREASURER

Kiddie introduced the agenda item.

Malarky stated they didn’t have a resolution in the packet and he apologized. He prepared the resolutions but they were not ready.  With the Workshop later this month if they wanted to turn it into a special meeting they could hear the three resolutions then.  He prepared resolutions for the appointed positions, the combined town clerk/treasurer position, and the police chief, and a third resolution for compensation for the administrative staff that are not appointed. He requested it be tabled.

Councilmember Lilliston motioned to table the resolution and Councilmember Levy seconded and passed with unanimous roll call vote of council members present.

BREAK IN SESSION

7:45 PM

BACK IN SESSION

7:50 PM

COMMITTEE REPORTS/STAFF UPDATES AND/OR REPORTS

Admin Committee – Leola Boone, Emilie Mitcham, Chuck Reid, Sarah Albright, Bev Seidel

The committee has a meeting set for August 16, 2016.  review contracts for 2017.

Economic Development – Glenn Levy, Emilie Mitcham, Chuck Reid

Revised and updated drafts in the packet.

Finance Committee – Dodie Dosh, Patricia Lilliston, Sarah Albright

The meeting notes were in the packet. Some questions were asked of the Admin Committee regarding 90-day evaluations, and format for annual evaluations.

Public Safety Committee – Glenn Levy, Jon Richardson, Chief Toth

The committee has not had a meeting.

Public Works Committee – Patricia Lilliston, Jon Richardson, John Pughes, Chief Toth

The meeting notes were in the packet.  No new updates.  Reid noted in response to the fee question, it is stipulated in the Code and upon recodification of the code, the fees will be discussed and yearly processes will be reviewed.

Engineering / John Enochs

No new information was reported. Kiddie and Reid will be setting up a meeting with Mr. Enochs.

Planning / Travis Reynolds, AICP, Sr. Planner

The Updated Drafts from last discussion were in the packet. The information will be discussed at the special meeting and/or workshop Tuesday, August 30, 2016, at 6:00 PM.

Court Clerk / Bev Seidel

Her report was in the packet.  She noted with the passing of HB1311 it has created additional work for both the judge and herself.  The part time position was declined by the applicant so starting over. She distributed a CML handout regarding Municipal Courts.

Police / Chief Mark Toth

No report/no new updates. Kiddie stated the new cars are in town getting ready to be painted, etc.

Public Works Report / John Pughes

His report was in the packet. Reid stated Mr. Pughes was working with an intercity agreement with Wheat Ridge and it may be on the agenda for the September meeting. Kiddie noted he reached out to a couple commissioners who were very supportive to help work with Lakeside. There may be a possible IGA.  He will update as it progresses.

Town Attorney’s Report and Update / Ryan Malarky

Malarky stated he would be brief.  His focus will be with resolutions and land use revisions for September.  Officer Firko asked, on behalf of Chief Toth, for an ordinance for abandoned vehicles.  He will review Mr. Pughes’ R-O-W permits and the Municipal Court memo will be out regarding the legislation soon.  There were two other memos that were sent to Council to review to note for the future.

Town Clerk/Treasurer / Sarah Albright

Her report in was in the packet. 

Kiddie noted they have a 4-year back log in the storage room to have been done for CIRSA.  He approved full time status for the Admin Assistant, Michelle Romero, effective August 1, 2016.  He has tasked her to get the storage room organized and has begun the process.

COUNCIL MEMBERS’ REPORTS/ITEMS

Kiddie introduced the agenda item.

Community Health Fair – Lilliston stated the flu shots will be October 8, 2016, 9-11 AM. The shots are available to residents, staff members.

LiveWell – She had a handout in the packet.  She contacted Julie George, who came to Town Hall and took a tour of Mountain View.  She was very helpful in what they may be able to do.  Help with surveys, food access and finances to help get commodities, and healthy considerations and goals for community. She wanted to proposed a commitment with this organization.  There is no charge, no obligation.  If the town were to make a commitment it would take a resolution.

Kiddie noted to get a survey of what the citizens would like.

Lilliston will contact Ms. George.

MAYOR’S REPORT/ITEMS

Kiddie introduced the agenda item. 

He stated they did a walking Meet & Greet, touring the town and met very nice people; about 15-20 people.  He thought it went well and would consider doing it again with nice weather.

Discussion for picnic included the setup time for noon, items to be picked up times confirmed, room for the fire truck; tablecloths and centerpieces were ready.  The music will be in the gazebo.

He welcomed Ms. Mitcham to Council.

MEETING TO ADJOURN

Councilmember Lilliston moved and was seconded by Councilmember Dosh seconded a motion to adjourn the meeting.  The motion was passed with a voice vote. Meeting adjourned a 9:08 PM.

ATTEST:

______________________________
Sarah A. Albright, CMC
Town Clerk/Treasurer

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor