Minutes: February 2018

THE TOWN OF MOUNTAIN VIEW

TOWN COUNCIL MEETING MINUTES

FEBRUARY 12, 2018

PRESENT:                Mayor Glenn Levy; Mayor Pro-Tem Emilie Mitcham; Councilmembers:

Kathleen Bailey; Mladenka “Mia” Boehrer; Leola Boone; Adam Ellsworth;

Jon Richardson

STAFF MEMBERS

PRESENT:               Andrew Gomez, Town Attorney; Lorraine Trotter, Town Accountant; Sarah Albright, Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME:    6:33 PM

LOCATION:             Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL SPECIAL SESSION CALLED TO ORDER

Mayor Levy called the meeting to order and roll call taken.

CONSENT AGENDA

Levy introduced the agenda item.

Councilmember Mitcham made the motion and Councilmember Bailey seconded. All aye.  The motion passed.

 UNSCHEDULED PUBLIC COMMENTS

Levy introduced the agenda item.

Lisa Maurath, resident, wanted to bring a couple items to their attention. In regards the sewer few, a while back the council was going to look into water usage to establish sewer fees, to look at water usage during the fall, request a file from Wheat Ridge for a 3-month period to determine sewer fees and do an analysis based on household usage for the upcoming budget.  This would be the time of the year to request that information if they wanted to explore it further and she offered to volunteer her time to assist in the town.  Also, the federal budget offers grant monies for infrastructures in which municipalities may apply and not just at the state level.  She offered her services to assist with the website updates as she has experience and it is not an easy task to maintain.  It is a good tool for the town and has had neighbors note they use it.

Rich Hernandez introduced himself and stated he was there to file a grievance from his discharge from the police department. He distributed his letter of grievance which noted he was denied due process. He referenced in his letter he was discharged without a formal interview, he was called in and given letter of suspension, no specific dates. He didn’t have an opportunity to explain or figure out what was happening. He went over the contents of the letter.  He has not heard from the Town since he was found not guilty and hoped they will look at his case, the testimonies and evidence.  He thanked them for their time.

Levy reminded him they cannot look into it right now.

FINANCIAL UPDATE/PRELIMINARY YEAR END

Levy introduced the agenda item.

Accountant Trotter introduced herself to the Council. She distributed a copy of the preliminary financial statements.  They are subject to audit and are not finalized until after then.  Some revenues received in February are actual December sales.  Some year-end adjustments need to happen before they are finalized. She walked them through the documents.  The financial statements are usually reviewed each quarter.

All governments are required to use fund accounting. The town has four funds and they must be accounted separately.  Caselle splits out the combined accounts and shows what they owe.  She reviewed the General Fund, Conservation Trust Fund, DOJ Fund, and Sewer Fund.  She explained the general ledger accounts, revenues and expenses with Council. Then she explained the Assets. All in all, doing pretty well and some things to consider.  The general fund is doing well due to the taxes.  She noted they should consider how much the general fund balance should be.  These are things to think about for the next budget year.  She generally advises they use the tornado example. If it takes out four blocks of the commercial businesses and there is no income, a smaller town generally would need to build a larger fund balance.  Need the police, staff to work to issue building permits, and continue daily operations through a disaster.

Levy asked for a recommendation.

Trotter stated two years of revenues in the fund balance, 2.6 million, close to 3 million. Think about repairs and maintenance which come out of the general fund.  Finally, the marijuana revenues could go away thus these are things to keep in mind.

They thanked her for her report.

Diane Eneboe, resident, entered the meeting at this time. She apologized for being late and stated she had a couple questions since the last meeting. She came in and wanted to remind the council of her complaint of the odor she has in her neighborhood.  She asked the council if anything was getting done about the marijuana smoke/odor.

Levy stated they understood the firepit was the direct problem. He would get the notes from the meeting in which had brought the matter to their attention.

STAFF UPDATES AND/OR REPORTS

Police / Chief Mark Toth – Toth distributed the report at the meeting. He introduced the new police chaplain Steve Davis.  Two new vehicles are in the shop to be prepped.  Gave an update regarding Niche/RMS.  He also noted the hot water heater is a small one and is looking into a new environmental friendly unit and the relocation of the unit when the file room is revamped.

Councilmember Boehrer asked about a future canine unit. There are many things to consider and it would be worth looking into.

Mitcham suggested to think about that for the future planning, maybe 5-7 years.

Toth noted there are many things to consider and he would present down the road within the next year.

Public Works /John Pughes – His report is in the packet.

 Town Attorney /Andrew Gomez – His noted not much going on. Mr. Trujillo contacted him regarding 4125 Depew.

Under the nuisance code, the Town could force the changes and pay it and bill the homeowner. The Council would like to discuss with the Building Official the current status of this property.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-02-12F, A RESOLUTION APPROVING A PROFESSIONAL SERVICES BID WITH RAMEY ENVIRONMENTAL COMPLIANCE, INC. FOR SEWER MAINTENANCE FOR THE TOWN OF MOUNTAIN VIEW

Levy introduced the agenda item.

Councilmember Ellsworth discussed the reasoning behind the recommendation. Their bid was inclusive of the services needed, scoping. They service Wheat Ridge and Edgewater, were the most competitively priced, and the vendor of choice. Pughes was to discuss the possibilities with the company.

Councilmember Ellsworth motioned to approve and Councilmember Boehrer seconded. All aye.  The motion passed.

DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-02-12A, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN MARK’S QUALITY LAWN & TREE AND THE TOWN OF MOUNTAIN VIEW FOR SNOW REMOVAL SERVICES

Levy introduced the agenda item.

Levy stated the previous company failed to show up twice and instructed the town to get the truck ready with a blade and purchased a spreader. The product has not been determined and review the spreader specs.

Levy motioned for approval and Councilmember Mitcham seconded. All aye.  The motion passed.

 DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-02-12B, A RESOLUTION TO APPOINT MARK C. PAUTLER AS THE TOWN OF MOUNTAIN VIEW MUNICIPAL JUDGE PURSUANT TO CHAPTER 2, ARTICLE 5, SECTION 30 OF THE MOUNTAIN VIEW MUNICIPAL CODE

Levy introduced the agenda item.

Councilmember Richardson motioned for approval and Councilmember Boone seconded. All aye.  The motion passed.

DISCUSSION AND POSSIBLE APPROVAL OF RESOUTION NO. 2018-02-12C, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN PROFESSIONAL MANAGEMENT SOLUTIONS, LLC AND THE TOWN OF MOUNTAIN VIEW FOR EMPLOYEE SALARY AND BENEFITS PLANNING

Levy introduced the agenda item.

Mayor Pro-Tem Mitcham stated we recently lost administrative staff, we need a better assessment of staff, best compensation levels, how to review staff and she has experience with this.

Trotter stated she proposed to do a compensation and benefits study. She used the CML survey to get data.  You want to be sure you have the correct reference group, a pay plan that is attractive to retain good employees.  Want you looking at the correct reference group.  Factors to consider, when you lose people where are you losing them to. You don’t want the pay plan to be the reason you lose employees. She looks at classifications and positions to compare apples to apples.  She has a way of compiling benefits. $6,675 and take 6-8 weeks to complete. She suggested start with the pay plan and maybe later look at benefits.

Mitcham would like more of a standardized job description and position. There is overlap with the employees.  It will help in the long term and will be money well spent.  They would include the police officer positions.

Trotter noted two parts to classification and compensation. The classifications need to be reviewed to compare to comparable positions.  Benefits drive costs up.  She suggested to start with the pay plan and see if that attracts employees.

Toth noted most employees have left for better pay and benefits.

Trotter said if you are lower or worse than others, you need to improve that.

Levy asked if the job descriptions were part of the quote, they were not.

Mitcham noted they are drafted and we need a better understanding of them.

Trotter has bid notes at her office, she would have to get back to them.

Levy motioned to table to March 12, 2018, Council meeting to have a revised proposal for the scope of services and Councilmember Boehrer seconded. All aye.  The motion passed.

DISCUSSION AND POSSIBLE APPROVAL RESOLUTION NO. 2018-02-12D, A RESOLUTION RATIFYING THE VEHICLE IDENTIFICATION NUMBER (“VIN”) INSPECTION FEE

Levy introduced the agenda item.

Councilmember Mitcham motioned to approve and Councilmember Boone seconded. All aye.  The motion passed.

 DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION NO. 2018-02-12E, A RESOLUTION APPROVING AND ADOPTING THE TOWN OF MOUNTAIN VIEW’S SOCIAL MEDIA POLICY

Levy introduced the agenda item.

Discussion included: guidelines, interpretations, official town position, council comments.

Mitcham reviewed the CML 2016 webinar, they had a section with social media. We are going to be on social media, proclaim as a town, rather than limiting comments.  Need guidelines, official town position, not from individuals.  We don’t need to restate our policy. One time is sufficient.  She liked the general idea of the policy and in agreement we need this.  As a small town, we need to be working on our social media presence, and not give it all to the Clerk.  The Community Development Committee could manage it.

Further discussion included: social media presence’ editorial authority; intent; official page; heed attorney’s advice; and Community Development Committee input.

Mitcham said she would take some time to work on the document with the Mayor and the Attorney.

Councilmember Mitcham motioned to table to the March 12, 2018, Council meeting and Councilmember Boehrer seconded. All aye.  The motion passed.

 SALES TAX DISCUSSION/RULES – TOWN ATTORNEY

Levy introduced the agenda time.

Gomez gave a brief update regarding sales tax information. Statute says that tax information cannot be disclosed. Individual business tax information cannot be disclosed. You can exchange amongst yourselves in elected official capacity but disclosing to a non-official member is a violation.

BREAK IN SESSION – 8:40 PM

BACK IN SESSION – 8:50 PM

COMMITTEE UPDATES

Levy introduced the agenda item.

Admin Committee – They had no report.

Community Development and Outreach Committee – The report was in the packet. Email discussions with council should be limited. The suggestion box was there but not ready to move forward. They noted there were some housekeeping items found that should be fixed on the website.  They need a list of items to fix and then they will request a proposal for costs from the website developer.  The site needs to look more professional.

Economic Development Committee – Ellsworth stated they have met a couple of times and finalized the survey questions and their approach to administer it. They met many of the businesses and have a few more to finish.  The overall impression was they were cautiously optimistic.

Finance Committee – The report was in the packet.

Public Works Committee – No updates.

Public Safety Committee – The report was in the packet.

 

COUNCIL MEMBERS’ REPORTS/ITEMS

Levy introduced the agenda item.

Councilmember Boehrer read her request into the record. She would appreciate the Town Council think about volunteering to help cleanup and/or possible financial assistance to the neighboring dog park.

Ellsworth stated may be just getting the word out to the community to volunteer at the dog park would be helpful.

MAYOR’S REPORT/ITEMS

Levy introduced the agenda item. Coffee with the Mayor will resume March 10, 2018. He will check the time set at The Bardo Coffee House and get back to everyone. He met with individuals that could give economic advice and noted one of the individuals knew Chuck Reid. He stated he will ask her to speak to the Council at a future meeting.

He stated that it was an interesting event, The Leadership Day. They answered questions for over an hour.  It was an interesting event with great participation and representation from Mountain View.

MEETING TO ADJOURN

Councilmember Mitcham motioned to adjourn. All Aye. The regular meeting adjourned at 9:33 PM.

 

ATTEST:                                                                  TOWN OF MOUNTAIN VIEW COUNCIL

Sarah A. Albright, CMC                                             Glenn Levy

Town Clerk/Treasurer                                                 Mayor