Minutes: Feburary 2016

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL
MEETING MINUTES
FEBURARY 8, 2016

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers: Leola Boone;

Jon Richardson; Glenn Levy; Susan Rausch

ABSENT: Dodie Dosh, Councilmember

STAFF MEMBERS

PRESENT: Ryan Malarky, Town Attorney; Chuck Reid; Economic Consultant/Admin; Beverly

Seidel, Court Clerk; Sarah Albright, Town Clerk/Treasurer recorded the meeting.

Minutes are not verbatim.

MEETING TIME: 7:01 PM

LOCATION: Town Hall

REGULAR MEETING OF THE TOWN OF MOUNTAIN VIEW CALLED TO ORDER AT THE TOWN HALL, 4176 BENTON STREET/ROLL CALL

Mayor Kiddie called the meeting to order. Roll call. No conflicts were declared at this time.

CONSENT AGENDA

Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve the Consent Agenda as presented. Motion was seconded by Councilmember Boone. All aye and motioned was passed.

UNSCHEDULED PUBLIC COMMENTS

Kiddie introduced the agenda item.

No public comments at this time.

COMMITTEE REPORTS/STAFF UPDATES AND/OR REPORTS

Kiddie introduced the agenda item.

  • Admin Committee – Leola Boone, Susan Rausch, Chuck Reid

Rausch distributed the Admin Committee Meeting Minutes and gave a brief overview.

Consultant Reid added that staff has been asked to update job descriptions, the updates for the handbook along with insurance information will be addressed, then evaluation and job performance goals.

  • Economic Development – Glenn Levy, Susan Rausch, Chuck Reid

Rausch stated the January meeting was cancelled.

Reid gave a brief update regarding the Lady Justice Brewery meeting and had a request regarding Nano breweries, specific to Chapter 16, allowed uses in commercial zone. They asked if Council would consider expanding the verbiage. They are in the application process now.

  • Finance Committee – Dodie Dosh, Patricia Lilliston

Lilliston stated the notes were in their packet with recommendations on the agenda.

  • Public Safety Committee – Glenn Levy, Jon Richardson, Chief Toth

Levy stated it was brought to the committee the need to purchase new vehicles. The Finance and Public Safety Committees will select one representative from each committee to meet and discuss the vehicle purchase for recommendation to Council.

  • Public Works Committee – Patricia Lilliston, Jon Richardson

Lilliston gave a brief update regarding the Town’s park benches which were removed and which led to purchasing new benches. Discussion included: bench assembly; inventory; cement pads; placement plan; permission from property owners; determination of location; rights-of-way; and a public works project.

  • Planning Update – Chuck Reid/Curt Moore
  • Set up two workshop dates/times

Planning Workshops dates/times: Wednesday, February 24, and Wednesday, March 2, 2016, from 6-8 PM at Town Hall, discussion to include land use, residential development, and global presentation.

  • Court Clerk / Bev Seidel

Seidel’s report was in the packet.

  • Police / Chief Mark Toth

Toth distributed his stats report and gave a brief update. He noted they hired a new officer, one officer is still on leave and they will begin the CIRSA required training in cooperation with Wheat Ridge.

  • Town Attorney’s Report and Update / Ryan Malarky

Malarky stated the Town received an open records request from the ACLU and the firm assisted in responding to that, attended Municipal Court, and has been working with the Planner in identifying zoning ordinances applicable to 4180/4184 Ames.

  • Town Clerk/Treasurer / Sarah Albright

Albright’s report was in the packet. She noted with regard to 4180/4184 Ames St, a demo permit was received. She stated there will be a virtual meeting to discuss implementation and load table documents and the conversion process with Caselle.

DISCUSSION REGARDING EXTENDED HOURS OF OPERATION FOR MARIJUANA RETAIL SALES

Kiddie introduced the agenda item.

Discussion included: Ordinance to reflect extending hours of operation; business owners concern for employees’ safety and training needs; funds budgeted towards for streets; transparency; earmark percentage; adequate parking; extend hours to comply with the state, seven days a week;

Council directed the town attorney to draft an ordinance to reflect the hours of operation for marijuana retail sales extended to mirror the State of Colorado to bring to the February 24, 2016. All ayes.

BREAK IN SESSION

8:10PM

BACK IN SESSION

8:15PM

2016 SEASON SCHULHOFF TREE & LAWN CARE, INC. PROPOSAL

Kiddie introduced the agenda item. This is an annual proposal and has been recommended by the Finance Committee.

Councilmember Lilliston motioned to approve the proposal from Schulhoff Tree & Lawn Care, Inc. and payment of $1,308.40. Motion was seconded by Councilmember Rausch and was passed by unanimous roll call vote of council members present.

CDW-G QUOTE #GTHF035 NETWORK SYSTEM REQUIREMENTS REGARDING CASELLE SOFTWARE INSTALLATION

Kiddie introduced the agenda item. The Finance Committee has recommended the approval of the quote.

Councilmember Lilliston motioned to approve the quote for Caselle software installation. Motion was seconded by Councilmember Richardson and was passed by roll call vote of council members present.

4180/4184 STATUS UPDATE

Kiddie introduced the agenda item. This was discussed previously in the minutes.

HEALTHCARE COMPENSATION FOR FULL TIME STAFF

Kiddie introduced the agenda item.

Councilmember Levy reviewed the report he distributed the two plan options that could be offered for staff. It is recommended the town offer no less than a 50% contribution for healthcare premium with the exception of those grandfathered in. The Town has the ability to set a custom enrollment date, thinking it would be no later than 6 weeks out (March/April). The section of the handbook has been identified but there is no verbiage for the handbook yet. The Gold Plan and Silver Plan will be the two options to offer all full time staff. An “Opt out” form will need to be completed by those staff members that choose to not to participate. Malarky will write handbook verbiage.

Councilmember Levy motioned to provide a 50% contribution toward full time staff healthcare beginning at earliest possible date. Motion was seconded by Councilmember Boone and was passed by roll call vote of council members present.

XCEL ENERGY LED STREET LIGHTING PROGRAM

Kiddie introduced the agenda item.

Lilliston stated she attended a session at Xcel with regard to this program.

Discussion included: point of reference; need future study and information; committee to oversee and not lose sight of the date (12/31/2016) to say what preference and options to decide upon; inventory lights the town has; are they able to be retrofitted; direction needed; Mr. Enochs as contact with Xcel Energy; Xcel Franchise Agreement review; Town charged for light outages; weather impacts to street lighting; and consideration of Option A.

COUNCIL MEMBERS’ REPORTS/ITEMS

Kiddie introduced the agenda item.

Spring Town Cleanup Schedule discussion included: Meet/Greet participants requested four clean up times; budgeted expenses and dumpster costs; benefit to residents; focus on alleys in the spring; need to better communicate to residents; suggested Facebook page; newsletters; code enforcement; and the Police Department requested to follow up status of junk, etc. The Spring Clean Up dates set for April 23, 2016, and April 30, 2016 (roll off). The street sweeping date set for Thursday, May 5, 2016, and alternate date of May 12, 2016, and will be posted to the website calendar.

The 6th Annual Community Picnic date was set for August 20, 2016, from 3-6 PM, and the Admin Committee to oversee the picnic planning and entertainment.

Lilliston stated the Finance Committee has recommended a membership at the $250 level with the Wheat Ridge Membership Business Association. She attended, as a guest, and found it to be a great opportunity for networking and sustain contacts; and to be able to invite business owners and staff to attend with a councilmember and/or staff member would be beneficial for better communication between Wheat Ridge and Mountain View.

CML Updates – Lilliston stated the training was beneficial for all four councilmembers that attended the January 29, 2016, session. There are webinars that may be of interest, are available, and are free to all. The Finance Committee recommended the CML Conference and registration begins soon. She noted it is in the budget so those councilmembers interested in attending should go. Rausch and Lilliston expressed an interest in attending.

Commissioners/Mayors Breakfast – Lilliston attended the breakfast representing Mountain View. It was noted that Jefferson County has five code enforcement officers and would consider extending their services to our community, per the Commissioner. Reid agreed to follow up with Jefferson County and the possibility to utilize their officers, salary, etc.

MAYOR’S REPORT/ITEMS

Kiddie introduced the agenda item.

  • Audit Update

Reid stated the Audit is substantially complete. There is some communication going back and forth with the auditor and the accountant relating to the engagement letter regarding the analysis and once that is finalized, it will be ready to sign. The accountant is also working towards the 2015 Audit.

  • Meet and Greet Update

This was discussed under the Spring Clean Up section.

MEETING ADJOURNED

Councilmember Rausch motioned to adjourn and seconded by Councilmember Levy. It was passed by unanimous roll call vote of council members present. Meeting adjourned at 9:18 PM.

ATTEST:

______________________________
Sarah A. Albright, CMC
Interim Town Clerk

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor


THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL
SPECIAL MEETING MINUTES
FEBRUARY 24, 2016

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers: Glenn Levy;

Susan Rausch; Jon Richardson

ABSENT: Dodie Dosh, Councilmember; Leola Boone, Councilmember

STAFF MEMBERS

PRESENT: Chuck Reid; Economic Consultant/Admin; Sarah Albright, Town Clerk/Treasurer

recorded the meeting. Minutes are not verbatim.

MEETING TIME: 6:00 PM

LOCATION: Town Hall

SPECIAL MEETING OF THE TOWN OF MOUNTAIN VIEW CALLED TO ORDER AT THE TOWN HALL, 4176 BENTON STREET/ROLL CALL

Mayor Kiddie called the meeting to order. Roll call. No conflicts were declared at this time.

LICENSING AUTHORITY BOARD TO CONVENE

6:00 PM

Kiddie introduced the agenda item.

Town Clerk Albright stated the applicant has submitted an application for a transfer of ownership for Mountain View Liquor Inc. The attorney and new owner were in the audience to answer their questions.

Mr. Ream, Attorney, introduced himself and the new owner, Mr. Lee, owner and sole shareholder and are asking for a temporary permit.

Discussion included: temporary permit must be issued within 5 days of application per statute; applicant owns one liquor store; clarification of business license; temporary permit and expiration dates; state approval; closing February 29, 2016; years of experience; and will return upon permanent approval from the state.

Councilmember Lilliston moved to allow a temporary permit. Motion was seconded by Councilmember Levy and was passed by unanimous roll call vote of council members present.

RECONVENE TO REGULAR MEETING OF THE TOWN

6:10PM

ORDINANCE 2016-02-24, AN ORDINANCE AMENDING SECTIONS 6-6-360 AND 6-7-190 OF THE MOUNTAIN VIEW MUNICIPAL CODE TO EXPAND THE HOURS OF OPERATION FOR MARIJUANA BUSINESSES, AND AMENDING SECTION 6-7-290 OF THE MOUNTAIN VIEW MUNICIPAL CODE TO INCREASE THE RENEWAL APPLICATION FEE FOR RETAIL MARIJUANA BUSINESSES

Kiddie introduced the agenda item.

Discussion included: renewal application fees need to be in line with medical renewal application fees; administrative costs and time incurred by staff.

Councilmember Lilliston motioned to approve Ordinance No. 2016-02-24. Motion was seconded by Councilmember Levy and was passed by unanimous roll call vote of council members present.

Second reading will be March 14, 2016.

COUNCIL MEMBERS’ REPORTS/ITEMS

No items to report.

MAYOR’S REPORT/ITEMS

No items to report.

MEETING ADJOURNED

Councilmember Rausch motioned to adjourn and seconded by Councilmember Levy. It was passed by unanimous roll call vote of council members present. Meeting adjourned at 6:23PM.

ATTEST:

______________________________
Sarah A. Albright, CMC
Interim Town Clerk

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor