Minutes: January 2018

THE TOWN OF MOUNTAIN VIEW

TOWN COUNCIL MEETING MINUTES

JANUARY 8, 2018

PRESENT:                Mayor Glenn Levy; Mayor Pro-Tem Emilie Mitcham; Councilmembers: Kathleen Bailey; Mladenka “Mia” Boehrer; Leola Boone; Adam Ellsworth; Jon Richardson

STAFF MEMBERS

PRESENT:               Andrew Gomez, Town Attorney; Chuck Reid, Admin; Travis Reynolds, LSL Planning; Sarah Albright, Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME:    6:31 PM

LOCATION:             Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL SPECIAL SESSION CALLED TO ORDER

Mayor Levy called the meeting to order and asked for a motion to convene as the Licensing Authority Board.

Councilmember Boehrer motioned to convene to the Licensing Authority Board and Councilmember Boone seconded. All aye.  The motion passed.

LICENSING AUTHORITY BOARD

Levy introduced the agenda item.

Chief Toth stated there were no issues.

Michael Aragon introduced himself, and the owners of the business Judy Aragon and Steve Hickox. The improvements are really making the street and the town looking better, its showing as with the new signage.  There will be new turf added in the spring, early summer from Benton to Chase there will be new asphalt.  They want the most beautiful business in town.  Judy Aragon thanked them.

Councilmember Mitcham motioned to approve the license renewal and Councilmember Richardson seconded. All Aye.  The motion passed.

Councilmember Bailey moved to re-convene to the regular Town meeting and Councilmember Ellsworth seconded. All aye.  The motion passed.

CONSENT AGENDA

Levy introduced the agenda item.

Councilmember Mitcham moved to approve the Consent Agenda with corrections and Councilmember Bailey seconded. All aye.  The motion passed.

UNSCHEDULED PUBLIC COMMENTS

Levy introduced the agenda item.

There were none.

STAFF UPDATES AND/OR REPORTS

Levy introduced the agenda item.

Court Clerk Seidel distributed the 2018 Court Calendar and a spreadsheet with citation totals and collections information.

Police Chief Toth distributed his report as a table setting. They had an on-site audit of equipment which they passed. The JAG grant applied for has been held. Officer Brown called Mr. Cory Gardner regarding the grant asking to have it released.  Toth read the letter into the record. The department brought in a volunteer Police Chaplain, Steve Davis, in December.  He is the second one at Mountain View.

Public Works Director Pughes distributed his report as a table setting. January was a busy month for reports, the highway user fund, and the sewer usage report. We, the town, applied for grants and loans for drainage control along 41st and will be meeting with the CDHPE later this month.

Town Attorney/Gomez will hear in Executive Session.

Town Clerk/Treasurer Albright had her report in the packet. She noted the calendar on the wall, as well as copies within council binders note the council meetings and packet deadlines. It is recommended to submit committee notes to avoid table settings.

SECOND READING ORDINANCE NO. 2017-12-11, AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF MOUNTAIN VIEW AMENDING THE 2017 BUDGET

Levy introduced the agenda item.

Gomez noted it is the second reading. There were no changes.

Councilmember Mitcham moved to approve and Councilmember Boehrer seconded. All aye.  The motion passed.

SECOND READING ORDINANCE NO. 2018-01-02, AN ORDINANCE AMENDING CHAPTER 16 AND CHAPTER 17 OF THE MOUNTAIN VIEW MUNICIPAL CODE BY REDUCING THE MINIMUM LOT SIZE FOR SINGLE-FAMILY RESIDENCES AND ACCESSORY DWELLING UNITS LOCATED IN RESIDENTIAL ZONE DISTRICTS

Levy introduced the agenda item.

Gomez stated there was a substantial discussion and it was resolved. He asked for questions.

Levy stated he received a letter in support of the ordinance and read the letter into the record.

Councilmember Richardson moved to approve and Councilmember Boehrer seconded. All Aye.  The motion passed.

RESOLUTION NO. 2018-01-08A, A RESOLUTION ESTABLISHING A DESIGNATED PUBLIC PLACE FOR THE POSTING OF MEETING NOTICES AS REQUIRED BY THE COLORADO OPEN MEETINGS LAW

Levy introduced the agenda item.

 Councilmember Richardson made the motion and Councilmember Bailey seconded. All Aye.  The motion passed.

RESOLUTION NO. 2018-01-08B, A RESOLUTION DESIGNATING THE TOWN PLANNER AS THE ADMINISTRATOR REFERENCE UNDER CHAPTER 17

Levy introduced the agenda item.

Gomez stated the way the code is written there is an administrator role and with Mr. Reid’s resignation, Travis Reynolds, LSL Planning, has accepted the role. The resolution is specific to Chapter 17, regarding subdivision applications.

Councilmember Mitcham made the motion and Councilmember Bailey seconded. All aye. The motion passed.

BREAK IN SESSION – 7:20 PM

BACK IN SESSION –7:30 PM

COMMITTEE UPDATES

Levy introduced the agenda item.

Admin Committee – Mitcham noted they were making a transition within the committee and moving on the 360 Review. Survey Monkey was purchased, survey was getting built, and hoped to have the survey out to every town employee by the end of January so by the end of February they would be back. Then the committee members, Boehrer and Boone, will move forward.

Community Development and Outreach Committee – Mitcham stated they had an early meeting and they all had the notes. They recommended that a physical suggestion box and Mr. Pughes was directed to handle the project and place it outside as designated. The Clerk will have access and share suggestions with the Committee. The committee will draft the letter for the Clerk to review and print on letterhead before distribution.  There will be a form of “Meet the Mayor” beginning in March.  It will have a different format for the meet and greet.  If a crosswalk is not designated, the town will have to have ADA compliant if crosswalks were to be painted, per Pughes.

Economic Development Committee – Bailey stated the notes included their brainstorming ideas. The notes were distributed at the meeting. The committee would like feedback regarding the questions to ask business owners and asked the attorney to weigh in on them also. Mitcham suggested the committee be mindful of the businesses and their time.

Finance Committee – The notes were in the packet.

Public Works Committee- Ellsworth stated the notes didn’t make the packet deadline but emailed them and copies distributed at the meeting.

Public Safety Committee – Richardson stated they did not meet but had scheduled to meet at the end of January.

COUNCILMEMBER ORIENTATION-ROBERTS RULES MADE SIMPLE VIDEO/DISCUSSION

Levy moved to later in the meeting.

COUNCIL MEMBERS’ REPORTS/UPDATES

Levy introduced the agenda item.

Richardson noted he spoke with Wheat Ridge Water District and interested in someone from Mountain View and he volunteered.

Boehrer stated that she was attending the Wheat Ridge Business Association meeting in the morning.

Mitcham wanted to recognize the hard work from the new councilmembers.

MAYOR’S REPORT/ITEM

Levy introduced the agenda item.

COUNCILMEMBER ORIENTATION-ROBERTS RULES MADE SIMPLE VIDEO/DISCUSSION

Levy moved to later in the meeting.

All viewed the video and there was a brief discussion.

Councilmember Richardson motioned to exit the regular meeting and move into Executive Session and Councilmember Boehrer seconded. All Aye. The motion passed.

EXECUTIVE SESSION PURSUANT TO C.R.S. 24-6-402 (4) (b) TO CONFER WITH THE TOWN’S ATTORNEY TO RECEIVE LEGAL ADVICE

Levy introduced the agenda time.

 

At 8:58 PM, Mayor Levy moved and Councilmember Mitcham seconded the motion to go into Executive Session pursuant to C.R.S. 24-6-402(4)(b) to confer with the Town’s Attorney to receive legal advice.

Mayor Levy and all Councilmembers were present as was Attorney Andrew Gomez and Town Clerk/Treasurer Sarah Albright.

At 9:57 PM, Councilmember Boehrer moved, and Councilmember Richardson seconded a motion to move back into the regular meeting. The motion passed.

Councilmember Boehrer moved to return to the regular meeting and Councilmember Richardson seconded. All Aye.  The motion passed.

MEETING TO ADJOURN

Councilmember Bailey motioned to adjourn. All Aye. The regular meeting adjourned at 9:30 PM.

ATTEST:                                                                   TOWN OF MOUNTAIN VIEW COUNCIL

 Sarah A. Albright, CMC                                             Glenn Levy

Town Clerk/Treasurer                                                 Mayor

 

THE TOWN OF MOUNTAIN VIEW

TOWN COUNCIL SPECIAL SESSION MEETING MINUTES

JANUARY 2, 2018

PRESENT:                Mayor Glenn Levy; Mayor Pro-Tem Emilie Mitcham; Councilmembers: Kathleen Bailey; Mladenka “Mia” Boehrer; Adam Ellsworth; Jon Richardson

EXCUSED

ABSENT:                  Councilmember Leola Boone

STAFF MEMBERS

PRESENT:               Chuck Reid, Admin; Travis Reynolds, LSL Planning; Sarah Albright, Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME:    6:31 PM

LOCATION:             Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL SPECIAL SESSION CALLED TO ORDER

Mayor Levy called the special meeting to order.

PUBLIC HEARING – ORDINANCE NO. 2018-01-02, AN ORDINANCE AMENDING CHAPTER 16 AND CHAPTER 17 OF THE MOUNTAIN VIEW MUNICIPAL CODE BY REDUCING THE MINIMUM LOT SIZE FOR SINGLE-FAMILY RESIDENCES AND ACCESSORY DWELLING UNITS LOCATED IN RESIDENTIAL ZONE DISTRICTS

Levy turned the meeting over to Mr. Chuck Reid to introduce the item.

Reid gave a brief overview of the reason for the code changes, the magic of geographic systems and google mapping, there are number of non-conforming status and don’t comply with the zoning, thus leading to the ordinance to hear tonight.

Travis Reynolds, LSL Planning, introduced himself and his colleague. He gave a power point presentation (get a copy from him as it has the information he presented verbally and visually).

106 parcels at 48% non-conforming lots, affecting financing, insurance, etc. no changes to the setbacks.

Levy asked for public comment:

Shannon Diamond, 4152 Benton, asked question. Reynolds noted two changes 2001 and 2007, 6250 no wiggle room with that minimum lot size and is difficult to deal with.

Patricia Lilliston, 4336 Eaton, had a few comments. She understood about conforming lots and was in a bit of wonderment about the 4-5 lots, are they aware, and do you anticipate waiting to build a structure, and to note that parking is an issue.

Discussion included: various lot sizes; overhauling complete land zoning; fix zoning now and review later; parking concerns; property owner notifications.

Levy read his statement into the record.

Mitcham expressed ambivalence via a special meeting. The urgency before council as the first item, makes her uncomfortable.  The town is not experiencing that urgency and would have liked on the first meeting and not a special meeting.  She agrees it is a good step to take and see that the land development code on the agenda more comprehensive way in the future both residential and commercial.

Ellsworth noted the ten percent adjustment with 5,500 so why not take it to the baseline at 4,950 instead.

Reynolds stated it would only be four (4) additional lots.

Councilmember Mitcham motion and Councilmember Richardson seconded. All Aye.  The motion passed.

BREAK IN SESSION – 7:16 PM

BACK IN SESSION – 7:21 PM

NEW COUNCILMEMBER ORIENTATION AND GOAL SETTING DISCUSSION

Levy introduced the agenda item.

Council viewed a portion of the Robert’s Rules Made Simple Video.

There was a discussion which included the following subjects: procedures; how changes could be chaos; and keeping focused; goal setting and what to accomplish; the purpose of the committees; meeting on an as-needed basis; bring the work; agenda items; priorities; changes to commercial zoning code; master strategic planning with community engagement; costs; content and outcome and process; conversation with Mr. Reynolds; survey town; ask residents for input and those results to discuss and set priorities; questions for the survey like multiple choice.

Councilmember Mitcham motioned to move into Executive Session and Councilmember Boehrer seconded. All aye. The motion passed.

EXECUTIVE SESSION PURSUANT TO C.R.S. 24-6-402 (4) (f) A PERSONNEL MATTER

Levy introduced the agenda item.

RESOLUTION NO. 2018-01-02, A RESOLUTION RE-ADJUSTING SALARY FOR THE TOWN CLERK AND TOWN TREASURER FOR 2018

Councilmember Bailey motioned to reject the resolution and Councilmember Mitcham seconded. Motion passed with 3-2 vote of members present.

Councilmember Boehrer moved to refer the matter of a salary increase to the Admin and Finance Committees and Councilmember Mitcham seconded. All aye.  The motion passed.

MEETING TO ADJOURN

Councilmember Bailey motioned to adjourn and seconded by Councilmember Richardson. All Aye. The meeting adjourned at 9:50 PM.

 

ATTEST:                                                                  TOWN OF MOUNTAIN VIEW COUNCIL

 

Sarah A. Albright, CMC                                             Glenn Levy

Town Clerk/Treasurer                                                 Mayor