Minutes: July 2016

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL SPECIAL MEETING
MEETING MINUTES
JULY 19,2016

PRESENT: Mayor Kiddie; Mayor Pro-Tern Patricia Lilliston; Councilmembers: Leola Boone; Dodie Dosh; Glenn Levy

EXCUSED

ABSENCE: Jon Richardson

STAFF MEMBERS

PRESENT: Ryan Malarky, Town Attorney; Chuck Reid, Consultant/Admin; Sarah Albright, Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME: 6:30 PM

LOCATION: Town Hall

SPECIAL MEETING OF THE TOWN OF MOUNTAIN VIEW CALLED TO ORDER AT THE  TOWN HALL, 4176 BENTON STREETIROLL CALL

Mayor Kiddie called the meeting to order. Roll call. No conflicts were declared at this time.

COUNCIL VACANCY INTERVIEW WITH APPLICANT EMILIE MITCHAM

Kiddie introduced the agenda item and introduced himself to the applicant. He thanked her for coming in and explained the process of interviewing.

Emilie Mitcham expressed her interest in participating on the Town Council.

Each councilmember asked the applicant various questions and the applicant responded as follows:

She stated she is a problem-solver and an organized individual. She has a records management background and is interested in recycling, the neighborhood watch program and volunteering within the community. She expressed her concern regarding parking regulations, and new construction building in the neighborhood. It was important to her in preserving the historic aspect of the community. She noted the beautification to the business on 41 st and Sheridan, and expressed interest in economic development. She said she has an ability to compromise, and likes working with contracts.

Kiddie noted he welcomed diversity at the table.

Lilliston stated she knows there are other opportunities for educational opportunities to foster understanding of municipal work.

Council thanked her for her time.

DRAFT AUDIT DISCUSSION

Kiddie introduced the agenda item.

Lorraine Trotter, Town Accountant, presented Council the Draft Financial Statements. She reviewed the financial statements regarding various sections such as the net position, activities (expenses and revenues); increases and details. The Audit is in the final stage and once the letter is received from the Auditor and all areas and statements are correct, they can be approved. She noted the auditors will come back with any comments and concerns they may after the audit, along with any recommendations they may have. She offered to answer any questions they may have now and in the future.

Reid thanked her and the clerk for their work and it was great to have this information before the 2017 budget begins. He asked the council to have a motion to approve the filing of the audit before the deadline.for final changes subject to the audit letter.

Trotter expected a clean opinion and gives an accurate picture of the Town. She said they expected to see a management letter with recommendations with new systems and changes to put in to place, which was included in the 2014 audit also. The management letter is their confidential advice in how to go about improvements.

Reid stated there will be recommendations and changes made to certain practices that need to change. It will be part of the 2017 budget and the Caselle conversion.

Councilmember Lilliston motioned to approve the Audit filing subject to final modifications by the Auditor and seconded by Councilmember Dosh. The motion was passed with roll call vote of all members present.

Mayor Kiddie thanked Ms. Trotter for all her hard work and dedication.

EXECUTIVE SESSION

Kiddie introduced the agenda item.

At 7:47 p.m., Councilmember Levy moved and Councilmember Dosh seconded a motion to adjourn the regular meeting and convene in executive session to hold a conference with the Town’s Attorney, Special Counsel Stephen Dawes and Staff Member Reid to receive legal advice on specific legal questions concerning a pending personnel matter, pursuant to C.R.S. § 24-6-402(4)(b). Upon a voice vote, Councilmembers Boone, Levy, Lilliston and Dosh voted in favor of the motion.

At 8:44 p.m., the Council convened in Regular Session, with Mayor Kiddie stating that that the executive session had been concluded. The participants in the executive session were Councilmembers Boone, LevyLilliston, and Dosh, Mayor Kiddie, Attorney Malarky, Special Counsel Stephen Dawes and Staff Member Reid.

Mayor Kiddie asked, for the record, if any person who participated in the executive session believed that any substantial discussion of any matters not included in the motion to enter into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, to state their concern for the record. No concerns were raised.

The Council took no further action related to the Executive Session.

MEETING ADJOURNED

With no further business to discuss, Councilmember Lilliston moved and Councilmember Dosh seconded a motion to adjourn the meeting at 8:45 p.m. The motion passed.

ATTEST:

______________________________
Sarah A. Albright, CMC
Town Clerk/Treasurer

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor