Minutes: June 2016

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL MEETING MINUTES
JUNE 13, 2016

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers: Leola Boone; Dodie Dosh; Glenn Levy; Jon Richardson

ABSENT: Chuck Reid, Economic Consultant/Admin

STAFF MEMBERS PRESENT: Ryan Malarky, Town Attorney; Mark Toth, Police Chief; Beverly SeidelCourt Clerk; Sarah Albright, Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME: 7:00 PM

LOCATION: Town Hall

REGULAR MEETING OF THE TOWN OF MOUNTAIN VIEW CALLED TO ORDER AT THE TOWN HALL, 4176 BENTON STREETIROLL CALL

Mayor Kiddie called the meeting to order. Roll call. No conflicts were declared at this time.

CONSENT AGENDA

Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve the Consent Agenda, seconded by Council member Dosh and was passed unanimously by roll call vote of council members present.

UNSCHEDULED PUBLIC COMMENTS-COMMENTS

Kiddie introduced the agenda item.

Kate Powers gave a brief status update. They are waiting for federal and state agencies, the federal in week or two. Event in may went well, 20 gallons sold.

RESOLUTION NO. 2016-06-I3A, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN ANTONIA MUNOZ AND THE TOWN MOUNTAIN VIEW FOR THE PROVISION OF INTERPRETER SERVICES

Kiddie introduced the agenda item.

Attorney Malarky stated that he had prepared the contract for interpreter services as requested. She has been doing so without a contract, and now one is in place. It is a standard professional services agreement.

Council member Lilliston motioned to approve and seconded by Councilmember Boone and was passed unanimously by roll call vote of council members present.

RESOLUTION NO. 2016-06-13B, A RESOLUTION ESTABLISHING A PROCESS FOR DETERMINING THE COMPENSATION OF ADMINISTRATIVE POSITIONS

Kiddie introduced the agenda item.

Malarky noted it was a resolution followed the direction received of Council and communications with Mr. Reid and the Town Clerk to establish a process whereby the Admin and Finance Committees review the administrative positions of the town, and to provide joint recommendations to Council regarding compensation for those individuals in those positions. This resolution only applies to what he identified as administrative employees; those employees who are not appointed officers as in the code. [t does not apply to the Town Treasurer, Town Clerk, Police Chief, or the Town Attorney. It doesnt apply to police officers; their compensation is under province of the Chief of Police. Council will either approve or deny the recommendation as it is at their discretion and may change the process in the future. Administrative positions would apply to the police clerk, court clerk, any part time admin staff, public works staff, and the code enforcement officer.

Councilmember Lilliston motioned to approve and seconded by Councilmember Richardson and was passed unanimously by roll call vote of council members present. Malarky noted he will review the handbook and will address any changes if needed.

RESOLUTION NO. 2016-06-13C, A RESOLUTION INCREASING THE COMPENSATION FOR THE COMBINED POSITION OF TOWN CLERK AND TREASURER

Kiddie introduced the agenda item.

Malarky was directed to draft the resolution. They are combined office and the code and charter of the town calls out that the compensation for the Town Clerk and Treasurer position must be by resolution.

Kiddie requested that they table the resolution until they have more discussion, then bring it back to the July meeting. He stated that the discussions should also include the court clerk, the administrative assistant, and the police and they would be resolved next month. Councilmember Lilliston motioned to table the resolution until the July 11,2016, Council meeting and seconded by Councilmember Levy and was passed unanimously by roll call vote of council members present.

COUNCIL MEMBER VACANCY DISCUSSION

Kiddie introduced the agenda item.

Clerk Albright stated she wanted to post the notice of vacancy which was in the packet, and asked Council members try to discuss the vacancy with prospective applicants.

The deadline is June 20, 2016. Council would need a majority vote to accept the applicant.

JOB DESCRIPTIONS STATUS

Kiddie introduced the agenda item.

It was noted there were 28 applications received for the police clerk/code enforcement officer position.

Lilliston stated the need for another member to the Admin Committee as they are missing one and Kiddie volunteered to help with the Admin Committee.

COMMITTEE REPORTS/STAFF UPDATES AND/OR REPORTS

Kiddie introduced the agenda item.

Kiddie noted he was very impressed with the public works employee. He has received many positive statements from the citizens at Mountain View. Lilliston stated in addition to the Public Works reports, she wanted to express appreciation for all the reports received in the packet. They are clear, concise, consistent, and insightful.

Admin Committee Leola Boone, Chuck Reid, Sarah Albright, Beverly Seidel

No meeting/no report.

Economic Development – Glenn Levy, Chuck Reid

No meeting was held/no report.

Finance Committee – Dodie Dosh, Patricia Lilliston, Sarah Albright

See report in packet.

Public Safety Committee – Glenn Levy, Jon Richardson, Chief Toth

See report in packet. No new updates.

Public Works Committee – Patricia Lilliston, Jon Ricbardson, John Pughes, Chief Toth

See report in packet.

Levy asked about fees that were not paid for road cuts made in the past, along with unpaid past permit fees, where applicable. He proposed the town attorney look into the possibility of fines and late fees.

Kiddie suggested Levy contact Mr. Pughes and Mr. Enochs to look into pricing a complete overlay on the streets. Discussion included: asking for permit fees for road cuts previously completed without a permit and look into costs for a complete overlay of Eaton; contact Engineer John Enochs; consider IGA with Lakeside; 20 17 budgeting for street overlay; and future 44th Avenue paving project.

Engineering John Enochs

See report in packet.

Planning Update – Elizabeth Garvin, LSL Planning

Elizabeth Garvin noted she would draft recommended changes and send for Council to review. The Planning Workshop scheduled for Wednesday, June 29, 2016, at 6:00 PM. Discussion items would be permitted uses, conditional uses, how to meet uses, how to implement them, and how to act on them.

Draft zoning regulations revisions to current special exception process to convert to special use permit process.

The regulations are being reviewed, related to lots and infrastructure.

Preparation/adoption of subdivision regulations to address lot issues for redevelopment projects

There will be a draft at the workshop. Subdivision regulations are done by ordinance.

Revisions to administrative amendments to the zoning code

This will be ready for discussion in July.

Next steps in zoning code revision process

We wi ll talk in context in July, what to build on, what size lot, non-conforming issues. Regulations can be changed to be conforming.

New SAFEbuilt Senior Planner – Travis Reynolds

Travis is a senior planner and will be up to speed and ready to go at the planning workshop.

Court Clerk / Bev Seidel

See report in packet.

Police / Chief Mark Toth

Toth distributed the report at the meeting.

Public Works / John Pughes

See report in packet.

Town Attorney’s Report and Update / Ryan Malarky

Malarky stated that he has been working on zoning matters and development projectsresolutions for personnel matters, the contract for Ms. Munoz, and handled an unemployment claim which lead to a hearing and the decision was reversed, to the benefit of the town.

Town Clerkffreasurer / Sarah Albright

See report in packet.

COUNCIL MEMBERS’ REPORTS/ITEMS

Kiddie introduced the agenda item.

Lilliston stated the Meet & Greet had new people attend. She, Dosh, Reid, and Officer Fulton attended. The next Meet & Greet will be the first weekend August. Also, August is the TownPicnic. May 23 , 2016, CML Outreach, was held at the Lakewood Council Chambers. It was a great opportunity for networking. There were 12 municipalities that attended. They are purposeful and meaningful. June 21-24, 2016, CML Conference will be attended by Council members Lilliston and Richardson; they will bring back information in July. She will also be attending the CIRSA Membership meeting that Wednesday. There was an initial budget meeting held June 4, 2016. The Admin and Economic Committees need to submit items for the budget. A second budget meeting should be after the Audit has been completed, to have a Profit & Loss statement. She noted that she and Albright will be attending the Wheat Ridge Business Association Membership Breakfast Meeting, Tuesday, June 12,20 16.

Kiddie thanked Lilliston for handling the Meet & Greet in June.

MAYOR’S REPORTIITEMS

Kiddie had no new updates. He noted the committees are working better than they have in the past, and the audit is in place.

MEETING ADJOURNED

Councilmember Levy motioned to adjourn and seconded by Councilmember Lilliston. It was passed by unanimous roll call vote of council members present. Meeting adjourned at 8:44 PM.

ATTEST:

______________________________
Sarah A. Albright, CMC
Town Clerk/Treasurer

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor