Minutes: November 2015

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL
MEETING MINUTES
NOVEMBER 9, 2015

PRESENT: Mayor Jeff Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers: Leola

Boone; Dodie Dosh; Kathleen Hancock (outgoing); Jon Richardson; Lou Fehlberg

(outgoing); Glenn Levy (incoming); Susan Rausch (incoming).

STAFF MEMBERS

PRESENT: Ryan Malarky, Town Attorney; Mark Toth, Police Chief; Sarah Albright, Interim

Town Clerk/Treasurer recorded the meeting. Minutes are not verbatim.

MEETING TIME: 7:00 PM

LOCATION: Town Hall

REGULAR MEETING OF THE TOWN OF MOUNTAIN CALLED TO ORDER AT THE TOWN HALL, 4176 BENTON STREET/ROLL CALL

Mayor Kiddie called the meeting to order. Roll call. No conflicts were declared at this time.

OLD BUSINESS – APPROVAL OF MEETING MINUTES

Mayor Kiddie introduced the agenda item, September 14, and October 12, 2015, Meeting Minutes.

Councilmember Dosh motioned to approve the Consent Agenda. Motion was seconded by Councilmember Lilliston and was passed by unanimous roll call vote of council members present.

RECOGNITION OF OUTGOING COUNCIL MEMBERS LOU FEHLBERG AND KATHLEEN HANCOCK

Kiddie introduced the agenda item and thanked the outgoing Councilmembers for their years of service. They were invited to attend the December 5, 2015, “Meet and Greet” and they would be recognized with the community at that time.

NEW BUSINESS – INSTALLATION OF INCOMING COUNCIL MEMBERS GLENN LEVY, SUSAN RAUSCH, AND JON RICHARDSON

Kiddie introduced the agenda item. The new Councilmembers were sworn in at this time.

COUNCIL COMMITTEE APPOINTMENTS

Kiddie introduced the agenda item. The appointments were as follows:

Administrative Committee – Susan Rausch, Leola Boone

Economic Development – Glenn Levy, Susan Rausch

Finance – Dodie Dosh and Patricia Lilliston

Public Safety – Glenn Levy and Jon Richardson

Public Works – Jon Richardson and Patricia Lilliston

CONSENT AGENDA

Kiddie introduced the consent agenda items, Summary Account Information, Check Detail Report, and unreconciled P&L Budget vs. Actual reports January through October 2015. There was a brief discussion.

Councilmember Dosh motioned to approve the Consent Agenda. Motion was seconded by Councilmember Rausch and was passed by unanimous roll call vote of council members present.

UNSCHEDULED PUBLIC COMMENTS

Kiddie introduced the agenda item.

Citizen Kate Power introduced Betsy Lay and Jen Cuesta to Council. They were the individuals interested in a home brewery and wanted to meet everyone.

APPROVAL OF AN AGREEMENT WITH CASELLE, INC. FOR ACCOUNTING SOFTWARE SERVICES – TOWN ATTORNEY

Kiddie introduced the agenda item. He explained the software is designed for small town governments; it is a fund based accounting program and will assist in year end and audit and record keeping.

RESOLUTION NO. 2015-11-09A, A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2016 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF MOUNTAIN VIEW, COLORADO, FOR THE 2015 BUDGET

Kiddie introduced the agenda item. The item was tabled due to insufficient information

RESOLUTION NO. 2015-11-09B, A RESOLUTION APPOINTING THE POSITION OF MAYOR PRO-TEM

Kiddie motioned for Councilmember Lilliston to continue as Mayor Pro-Tem. Motion was seconded by Councilmember Levy and was passed by unanimous roll call vote of council members present.

RESOLUTION NO. 2015-11-09C, A RESOLUTION APPOINTING THE POSITION OF TOWN ATTORNEY

Kiddie introduced the agenda item. He stated that Malarky has been very cautious and has done a very good job with the Town’s legal matters.

Councilmember Dosh motioned to approve the resolution. Motion was seconded by Councilmember Richardson and was passed by unanimous roll call vote of council members present.

Kiddie administered the Oath of Office for the Town Attorney.

RESOLUTION NO. 2015-11-09D, A RESOLUTION APPOINTING THE POSITION OF POLICE CHIEF

Kiddie introduced the agenda item. He stated Chief Toth has done a good job putting together a good police department. He does represent his staff positively.

Councilmember Lilliston motioned to approve the resolution. Motion was seconded by Councilmember Boone and was passed by unanimous roll call vote of council members present.

Kiddie administered the Oath of Office for Chief of Police.

RESOLUTION NO. 2015-11-09E, A RESOLUTION APPOINTING THE POSITION OF TOWN CLERK AND TREASURER

Kiddie introduced the agenda item. He stated that Ms. Albright was hired as a court clerk assistant and came to them over qualified, she is a certified municipal clerk and court clerk, and has stepped up and improved the records management and has done a good job during the transition.

Councilmember Lilliston motioned to approve the resolution. Motion was seconded by Councilmember Dosh and was passed by unanimous roll call vote of council members present.

Kiddie administered the Oath of Office for Town Clerk and Treasurer.

DISCUSSION REGARDING HEALTHCARE BENEFITS/RAISES FOR STAFF

Kiddie introduced the agenda item. After a lengthy discussion, it was decided to table the discussion until the December 14, 2015, meeting. The clerk was asked to contact the insurance broker to provide additional Kaiser insurance plans that could be offered and have that information available to them.

Councilmember Levy motioned to table the discussion on healthcare until the December 14, 2015, Council meeting. Motion was seconded by Councilmember Lilliston and was passed by unanimous roll call vote of council members present.

DISCUSSION CANCELLING STREET LIGHT FEES

Kiddie introduced the agenda item. Discussion included: the Town is in a better financial position for the 2016 budget and it was not a hardship to the Town to reduce the fees for the lights; LED lighting pros and cons; assessing fees; franchise fees; reducing the fees; include residential and commercial both; public service estimates to run lights, no meters involved; maintenance costs paid by the town; ordinances and resolutions referring to fees; and set by resolution annually.

Councilmember Lilliston motioned to rescind the street light fees and set the fee by resolution annually. Motion was seconded by Councilmember Levy and was passed by unanimous roll call vote of council members present.

Councilmember Lilliston motioned to amend the previous vote to conform to the Town Attorney’s verbiage. Motion was seconded by Richardson and was passed by unanimous roll call vote of council members present.

ORIENTATION AND GOAL SETTING WORKSHOP DATE

Kiddie introduced the agenda item. He stated he would briefly give a history of what has happened in the past to understand what they are doing. Next year he would like to have council make a decision and be able to vote on it by the next council meeting, have a discussion, create the ordinance and vote on it, during the next year, which is part of his goal setting for a time line.

The Orientation and Goal Setting Workshop was set for November 30, 2015, at 7:00 PM at the town hall. Chuck Reid would facilitate the meeting, and include the town clerk in communications.

COMMITTEE REPORTS/STAFF UPDATES AND/OR REPORTS

Court Clerk / Beverly Seidel

She was not in attendance. Her report was a table setting.

Economic Development / Chuck Reid

He was not in attendance. Kiddie mentioned that he, Chuck and Curt Moore, LSL Planning, met and discussed the need to aggressively look into ordinances and the zoning code, to aid in setting boundaries.

Engineering / John Enochs

His report was in the packet.

Finance / Dodie Dosh

There were no new updates. (Councilmember Dosh left the meeting at this time)

Planning / Curt Moore

He was not in attendance.

Public Safety / Chief Mark Toth

He distributed his report and had nothing further to add.

Town Attorney’s Report and Update / Ryan Malarky

He had no further updates.

Town Clerk/Treasurer / Sarah Albright

She had no new updates.

COUNCIL MEMBERS’ REPORTS/ITEMS

Kiddie introduced the agenda item.

Lilliston stated the Spring Health Fair Clinic participation has been down the last two years and so it was determined to cancel the Spring Health Fair next year. They will continue with the Fall Clinic. She also thanked Catherine for helping distribute fliers door-to-door. The roll-offs were very popular. The CML Holiday Open House is Thursday, December 3, 2015, and she volunteered to make the reservations and to attend. Saturday, December 5th “Meet and Greet” is from 10:00 AM – 12:00 PM, a casual, open-house type gathering to share Council’s meetings, their visions, plans and goals. It is also the date for recognizing Kathleen and Lou for their years of service for the Town. Leola and Sarah have offered to help plan the event.

MAYOR’S REPORT/ITEMS

Kiddie asked for consensus on gift ideas for the outgoing councilmembers.

MEETING ADJOURNED

Councilmember Levy motioned to adjourn and seconded by Councilmember Richardson. It was passed by unanimous roll call vote of council members present. Meeting adjourned at 9:25PM.

 

ATTEST:

______________________________
Sarah A. Albright, CMC
Interim Town Clerk

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor