Minutes: November 2016

THE TOWN OF MOUNTAIN VIEW
TOWN COUNCIL MEETING MINUTES
NOVEMBER 14, 2016

PRESENT: Mayor Kiddie; Mayor Pro-Tem Patricia Lilliston; Councilmembers:

Leola Boone; Dodie Dosh; Glenn Levy; Emilie Mitcham; Jon Richardson

STAFF MEMBERS

PRESENT:  Andrew Gomez, Town Attorney; Chuck Reid, Economic Consultant/Admin;

Beverly Seidel, Court Clerk; Mark Toth, Police Chief; Sarah Albright, Town

Clerk/Treasurer recorded the meeting.  Minutes are not verbatim.

MEETING TIME: 7:01 PM

LOCATION: Town Hall

THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL MEETING CALLED TO ORDER

Mayor Kiddie called the meeting to order.  Roll call. Councilmember Mitcham declared a conflict abstaining from voting with ordinances pertaining to zoning.

CONSENT AGENDA

Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve the Consent Agenda and Councilmember Dosh seconded. The motion was passed with roll call vote of all members present.

UNSCHEDULED PUBLIC COMMENTS

Kiddie introduced the agenda item.

David Mecchi, 4351 Chase Street, stated he had a concern with the curb and gutter in the front of his property.

Reid noted the Town has been working to implement a program to address issues for curb and gutter and financing and other concerns residents may have.

Bruce Krall, Fire Chief with West Metro Fire Protection District, introduced himself.  He stated they have merged with Wheat Ridge Fire and noted the types of services they were able to provide, such as paramedic level emergency response, various specialty teams, and classes such as hazardous materials for firefighters.  They started meeting with police agencies and building departments.  They assist in enforcing the code the municipality has adopted.  He will leave contact information with staff.

THIRD QUARTER FINANCIAL STATEMENTS

Kiddie introduced the agenda item.

Town Accountant Lorraine Trotter gave a financial overview. She explained the document before them which was generated after the software conversion. She went revenues and expenditures by funds reports through the third quarter was in the packet through the third quarter.  The Town is on track.

She stated she was drafting a memo for staff to review for the best practices, which will address Caselle, deposits, feedback of suggestions and how procedures will be implemented. 

Reid asked Chief Toth to provide the 2016 DOJ supplemental appropriations and projections to the accountant by December.

She was thanked by Council and she thanked them for the software, which makes a huge difference.

SECOND READING 2017 BUDGET ORDINANCE NO. 2016-10-10A, AN ORDINANCE ADOPTING A BUDGET SUMMARIZING REVENUES AND EXPENDITURES FOR THE TOWN OF MOUNTAIN VIEW FOR THE CALENDAR YEAR COMMENCING JANUARY 1, 2017, AND ENDING DECEMBER 31, 2017, AND APPROPRIATING FUNDS THEREFOR

Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve the second reading of the 2017 budget ordinance and Councilmember Dosh seconded. The motion was passed with roll call vote of all members present.

SECOND READING ORDINANCE NO. 2016-10-10B, A BILL FOR AN ORDINANCE ADDING A NEW CHAPTER 17 OF THE TOWN OF MOUNTAIN VIEW CODE ENTITLED “SUBDIVISIONS”

Kiddie introduced the agenda item.

Attorney Gomez stated there were some cosmetic changes to the ordinance from the first reading.

Councilmember Levy asked for clarification of the signature block on page 4 and, on page 7, the administrative modification criteria.

Town Planner Reynolds spoke to the interpretation in context of the lot under Administrative Modifications for Minor Subdivision, the specific language and definitions regarding items on page 7 (4) (iv) and the wording.

Councilmember Levy motioned to adopt the ordinance subject to the following changes on page 7, number 4, under Administrative Modifications for Minor Subdivisions the language should be administrative modifications for minor subdivisions may be approved only upon finding that a majority of the following criteria have been met, and (iv) the modification is required to compensate for some unusual aspect of the original parceling of the site, and strike, that is not shared by landowners in general. Councilmember Mitcham seconded. The motion was passed with roll call vote of all members present.

2nd READING ORDINANCE NO. 2016-10-10C, AN ORDINANCE AMENDING CHAPTER 16 OF THE MOUNTAIN VIEW MUNICIPAL CODE BY THE ADDITION OF NEW DEFINED TERMS, A NEW ARTICLE 14 ADDRESSING PERMITTED AND CONDITIONAL USES WITHIN THE TOWN, A NEW ARTICLE 15 ADDRESSING CONDITIONAL AND TEMPORARY USE PERMIT REGULATIONS, AND REPEALING ARTICLE 12

Kiddie introduced the agenda item.

Discussion included: amendments from last meeting incorporated into version; page 15 occupancy to amend for consistency; reviewed memo from LSL; accessory dwelling units;

Councilmember Lilliston motioned to approve the second reading of the ordinance with the understanding of the correction of the commentary from the previous meeting on page 15, (1) Accessory Dwelling Unit, b. Ownership (i), (1) to read: the owner has a bona fide, temporary absence of three years or less. Councilmember Richardson seconded. The motion was passed with roll call vote of all members present.

RESOLUTION NO. 2016-11-14A, A RESOLUTION ORDERING VEHICLE IDENTIFICATION NUMBER INSPECTION FEES AND DIRECTING SAID FEES TO BE HELD IN THE GENERAL FUND

Kiddie introduced the agenda item.

Councilmember Dosh motioned to approve and Councilmember Lilliston seconded. The motion was passed with roll call vote of all members present.

Lilliston asked about the status of the procedures to perform the VIN inspections off-site. 

RESOLUTION NO. 2016-11-14B, A RESOLUTION OF THE TOWN OF MOUNTAIN VIEW TOWN COUNCIL ADOPTING THE JEFFERSON COUNTY, COLORADO MULTI HAZARD MITIGATION PLAN 2016

Kiddie introduced the agenda item.

Councilmember Lilliston motioned to approve the resolution and Councilmember Dosh seconded. The motion was passed with roll call vote of all members present.

PROFESSIONAL MANAGEMENT SOLUTIONS ACCOUNTING SERVICES

Kiddie introduced the agenda item.

Reid gave a brief overview of the functions the Ms. Trotter has done and noted systems were now in place. 

Lilliston stated she agreed with Mr. Reid.  She noted she had the knowledge of Caselle and her experience with the software and has given us the property direction of best practices in governmental accounting.

Dosh added she has been very easy to work with and has accounting books in place.

Councilmember Dosh motioned to approve the proposal from Professional Management Solutions with the change of 6 hours to 16 hours and Councilmember Lilliston seconded. The motion was passed with roll call vote of all members present.

Gomez will forward the contract to the town clerk who will be contacting Ms. Trotter to sign and return.

TOWN OF MOUNTAIN VIEW/JEFFCO IGA TO PROVIDE LAND USE AND ZONING INSPECTION SERVICES DISCUSSION

Kiddie introduced the agenda item.

Reid gave an overview of the IGA and discussion included: extraordinary code enforcement; costs incurred; competent staff; eliminating issues; partnering with other entities; attorney fees; IGA as needed basis; resolve repetitive issues; suggested term January 2017 through December 31, 2017; 100 hours and $5,000; provides an outside resource to hold accountability to resolve violations; cost savings; used as an as-needed basis; Town obligation designate Mayor or other designated town personnel; authorized representative Mayor.

Councilmember Lilliston motioned to approve the Jefferson County IGA with the following amendments: page 2, II. Town Obligations – Mayor; III.  Authorized Representative – Mayor; and page 3, B. Maximum Contract Amount not to exceed 100 hours ($5,000) during the Term without Town Council approval. Councilmember Levy seconded. The motion was passed with roll call vote of all members present.

TOWN ENGINEERING SERVICES

Kiddie introduced the agenda item.

Discussion included: Public Works Committee recommendations; knowledge of area; street coring; pre-project plan for costs; experienced 40 years; estimates of assessment projects; sidewalk assessment project; manhole repairs/linings; budgeted items; safety concerns; technical expertise; infrastructure needs prioritized.

Councilmember Richardson motioned to move forward with the town engineering services, terminating the current contract with Diamondback Engineering, hiring RG and Associates, accepting the proposal for RG and Associates engineering services, and approving the proposal for the sidewalk assessment project, considering capital improvements plan and the town manholes repair and Councilmember Mitcham seconded. The motion was passed with roll call vote of all members present.

COMMITTEE REPORTS/STAFF UPDATES AND/OR REPORTS

      Admin Committee – Leola Boone, Emilie Mitcham, Chuck Reid, Sarah Albright, Bev Seidel

No Meeting – no report. They have not met.

Economic Development – Glenn Levy, Emilie Mitcham, Chuck Reid

No Meeting – no report. They have not met.

      Finance Committee – Dodie Dosh, Patricia Lilliston, Sarah Albright

11/2/2016 Meeting Notes in packet.  Dosh noted they would like a copy of the DOJ directive and given to the town clerk as requested by the committee.  The accountant has a copy per Toth.

Public Safety Committee – Glenn Levy, Jon Richardson, Chief Toth

No Meeting – no report. They have not met.

Public Works Committee – Patricia Lilliston, Jon Richardson, John Pughes, Chief Toth

10/27/2016 Meeting Notes in packet. Mr. Pughes did a nice job with the roll-off this fall.

Planning / Travis Reynolds, AICP, Sr. Planner

No Report in Packet.

      Court Clerk / Bev Seidel

Report in Packet.  She distributed a handout for collections. Council directed the attorney, the judge and court clerk to continue research with Colorado Central Collections Services and if favorable move forward.

Police / Chief Mark Toth

Toth distributed his report.  He shared letters of recognition for Officers Firko, Brown, and Toth. He discussed regional dispatch costs, number of calls, RMS entities to be privy to information, and looking at alternatives.

Public Works Report / John Pughes

Report in Packet.

Town Attorney’s Report and Update / Andrew Gomez

Gomez noted that Berkeley was changing ownership to Green Dragon Cannabis.

Town Clerk/Treasurer / Sarah Albright

Report in Packet.  She asked for two members to attend the CML Holiday function in December.  Councilmembers Dosh and Mitcham volunteered. Everyone was reminded to submit their RSVP to Michelle Romero, by email; the deadline was November 17, 2016.

COUNCIL MEMBERS’ REPORTS/ITEMS

Kiddie introduced the agenda item.

Lilliston gave a brief update regarding the Gazette deadlines and the Wheat Ridge Business Association meetings and attendance by staff and council. She asked for confirmed date/time for staff meetings.  Consensus was to have the staff meeting Thursday evenings following Council meetings.  The next staff meeting was confirmed for Thursday, November 17, 2016, at 5:00 PM.  Albright, Reid, and Toth will not be at staff.  If established, administrative assistants may attend in absence of staff in the future.

Mitcham asked that council consider moving their meetings to begin earlier. She stated that she didn’t believe it was not conducive for conducting good business to run past 10:00 PM. The times are set to allow councilmembers time to report after work. Council noted her request.

The Committees work well and need all to be available for those meetings.

MAYOR’S REPORT/ITEMS

Kiddie introduced the agenda item and stated he didn’t have anything to report.  He reminded all that street sweeping was scheduled and to try to blow out to the street if unable to move cars.  He wanted to commend John Pughes for his foresight to request Waste Management drop two empty containers Saturday. 

MEETING TO ADJOURN

Councilmember Mitcham moved to adjourn and was seconded by Councilmember Dosh.  The motion was passed and the meeting adjourned at 10:06 PM.

TOWN OF MOUNTAIN VIEW COUNCIL

ATTEST:

______________________________
Sarah A. Albright, CMC
Town Clerk/Treasurer

TOWN OF MOUNTAIN VIEW COUNCIL

______________________________________

Jeff Kiddie
Mayor